HR Executive (6-Month Contract – Maternity Cover)

VISIONARY INTERIOR DESIGN PTE. LTD.; Singapore; On-site; SGD 39,000 - 58,000; Part time

Benefits offered by this job

Office location in Ubi

Job summary

Visionary Interior Design PTE. LTD. in Singapore is seeking an HR Executive (6-Month Contract) to support payroll, recruitment, HR administration, and government-related HR matters during maternity cover. This hands-on role is ideal for an organized professional who thrives in a fast-paced SME.

You will manage employee records, onboarding/offboarding, and ensure compliance with MOM regulations while coordinating with vendors and government agencies. Immediate start preferred.

Qualifications

• Diploma or Degree in Human Resources, Business Administration, or a related discipline.

Responsibilities

• Manage end-to-end HR administration, including employee records, employment contracts, confirmation letters, renewals, transfers, and resignations.
• Coordinate onboarding and offboarding processes, including documentation, orientation, system access, exit interviews, and clearance procedures.
• Maintain accurate employee data and ensure proper filing of HR documents.
• Ensure compliance with Singapore Employment Act requirements, MOM regulations, and company policies.
• Process monthly payroll accurately and within timelines.
• Handle CPF submissions, adjustments, and reconciliations.
• Prepare and coordinate statutory submissions, including IR8A, IR21, and annual tax-related matters.
• Liaise with payroll vendors, accountants, auditors, and government agencies when required.
• Support leave administration, attendance verification, and payroll-related reporting.
• Assist in the application, submission, and tracking of government grants and funding schemes.
• Monitor grant compliance requirements, milestones, supporting documents, and reporting deadlines.
• Coordinate with consultants, vendors, and internal stakeholders to ensure timely grant submissions and claims.
• Maintain proper records and documentation for audit purposes.
• Support recruitment activities, including job advertisements, resume screening, interview scheduling, and offer preparation.
• Coordinate candidate communications and provide a positive hiring experience.
• Work closely with hiring managers on recruitment requirements and interview arrangements.
• Maintain recruitment trackers and hiring reports.
• Coordinate SkillsFuture courses, internal training programmes, and employee development initiatives.
• Maintain training records, attendance reports, and post-training documentation.
• Support workforce development and upskilling initiatives.
• Assist in organising company events, team bonding activities, staff celebrations, and employee engagement programmes.
• Support internal communications related to HR initiatives and company activities.
• Contribute to creating a positive and engaging workplace culture.

Skills

Payroll

Recruitment

HR Administration

Government compliance

Stakeholder management

Education

Diploma or Degree in HR / Business Administration

Job description

About the Role

Visionary Interior Design is looking for a proactive and detail-oriented HR Executive (6-Month Contract) to support our Human Resources function during a maternity cover period.

This role is ideal for someone who enjoys working in a fast-paced SME environment and has hands-on experience in payroll, recruitment, HR administration, and government-related HR matters. You will play a key role in ensuring smooth HR operations and supporting employees throughout their employment lifecycle.

Key Responsibilities

1. Human Resources Operations

• Manage end-to-end HR administration, including employee records, employment contracts, confirmation letters, renewals, transfers, and resignations.
• Coordinate onboarding and offboarding processes, including documentation, orientation, system access, exit interviews, and clearance procedures.
• Maintain accurate employee data and ensure proper filing of HR documents.
• Ensure compliance with Singapore Employment Act requirements, MOM regulations, and company policies.

2. Payroll & Statutory Matters

• Process monthly payroll accurately and within timelines.
• Handle CPF submissions, adjustments, and reconciliations.
• Prepare and coordinate statutory submissions, including IR8A, IR21, and annual tax-related matters.
• Liaise with payroll vendors, accountants, auditors, and government agencies when required.
• Support leave administration, attendance verification, and payroll-related reporting.

3. Government Grants & Claims

• Assist in the application, submission, and tracking of government grants and funding schemes.
• Monitor grant compliance requirements, milestones, supporting documents, and reporting deadlines.
• Coordinate with consultants, vendors, and internal stakeholders to ensure timely grant submissions and claims.
• Maintain proper records and documentation for audit purposes.

4. Recruitment & Talent Acquisition Support

• Support recruitment activities, including job advertisements, resume screening, interview scheduling, and offer preparation.
• Coordinate candidate communications and provide a positive hiring experience.
• Work closely with hiring managers on recruitment requirements and interview arrangements.
• Maintain recruitment trackers and hiring reports.

5. Training & Development

• Coordinate SkillsFuture courses, internal training programmes, and employee development initiatives.
• Maintain training records, attendance reports, and post-training documentation.
• Support workforce development and upskilling initiatives.

6. Employee Engagement & Company Events

• Assist in organising company events, team bonding activities, staff celebrations, and employee engagement programmes.
• Support internal communications related to HR initiatives and company activities.
• Contribute to creating a positive and engaging workplace culture.

Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related discipline.
• Minimum 1–3 years of HR experience, preferably within an SME environment.
• Hands-on experience in Singapore payroll processing, CPF submissions, IR8A, and MOM regulations.
• Familiarity with government grants, funding schemes, or workforce initiatives is an advantage.
• Strong organisational skills with excellent attention to detail.
• Ability to handle confidential information professionally.
• Good communication and stakeholder management skills.
• Able to work independently while managing multiple priorities in a fast-paced environment.

Why Join Visionary Interior Design?

• Exposure to full-spectrum Human Resources functions.
• Opportunity to contribute to a growing and dynamic organisation.
• Hands-on experience with recruitment, payroll, grants, and employee engagement.
• Supportive management team and collaborative work environment.
• Convenient office location in Ubi.

Contract Duration: 6 Months (Maternity Cover)
Expected Start Date: Oct 2026