HR cum Admin

SHENG SIN CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 40,000 - 62,000; Full time

Job summary

SHENG SIN CONSTRUCTION PTE. LTD. is seeking a responsible HR cum Admin Officer/Manager to lead day-to-day HR operations and administrative functions, ensuring compliance with Singapore employment laws and supporting workforce management and office efficiency.

The role covers recruitment, onboarding/offboarding, payroll assistance, CPF compliance, and handling work passes for foreign workers, with responsibilities across HR and general admin to support smooth operations.

Qualifications

• Diploma or Degree in HR or related field from a recognised institution.
• At least 1 year of HR and administrative experience in Singapore.
• Experience with foreign worker employment matters and MOM requirements is an advantage.

Responsibilities

• Manage end-to-end recruitment activities including job ads, screening, interview coordination and documentation.
• Draft and issue employment contracts, appointment letters, and other HR letters.
• Oversee onboarding and offboarding processes and document updates.
• Maintain accurate HR records, attendance, leaves and medical leaves data.
• Assist with monthly payroll calculations and CPF compliance with proper documentation.
• Administer Work Permit, S Pass and other work pass applications and renewals.
• Monitor expiry dates for work passes and passports to ensure timely renewals.
• Coordinate training and certification records; liaise with external providers.
• Support performance evaluations, disciplinary actions, and grievances.
• Prepare HR reports and manpower records for management review.

Skills

Recruitment coordination

Payroll administration

CPF compliance

HR documentation management

Communication skills

MS Office

Education

Diploma/ Degree in HR or Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary

We are seeking a responsible and experienced HR cum Admin Officer / Manager to lead day-to-day HR operations and administrative functions, ensuring compliance with Singapore employment laws and supporting workforce management and office efficiency.

Responsibilities

Human Resources

• Manage end-to-end recruitment activities including job advertisement, candidate screening, interview coordination, and employment document preparation
• Draft and issue employment contracts, appointment letters, confirmation letters, salary adjustment letters, warning letters, and other HR correspondence
• Oversee employee onboarding and offboarding processes to ensure smooth transitions
• Maintain and update employee personnel files, HR records, attendance, leave, and medical leave data accurately
• Assist with monthly payroll preparation by calculating overtime, allowances, deductions, and ensuring CPF compliance with proper documentation
• Administer foreign worker employment matters including Work Permit, S Pass, and other work pass applications, renewals, cancellations, and related documentation
• Monitor expiry dates for work passes, passports, and other employee-related deadlines to ensure timely renewals
• Coordinate foreign worker medical examinations, insurance, security bonds, and other employment requirements as applicable
• Maintain accurate records for foreign workers and ensure all required documents are current
• Support management in employee performance evaluations, disciplinary actions, and grievance handling
• Prepare HR reports and manpower records for management review
• Ensure HR policies and employment practices comply with Singapore employment laws and company policies

Administration

• Manage daily office administration and operational tasks to maintain smooth office functioning
• Prepare official letters, memos, forms, reports, and other company documents with accuracy
• Maintain organized filing and document-control systems for HR and administrative records
• Manage office supplies, stationery, and procurement to meet operational needs
• Liaise with government agencies, insurance companies, clinics, training providers, and other external parties as required
• Coordinate employee training courses and maintain training and certification records
• Assist with employee insurance claims, work injury cases, and other administrative matters
• Support management with applications, renewals, and submissions to relevant authorities
• Assist in organizing company events, meetings, and staff welfare activities
• Perform other HR and administrative duties as assigned by management

Preferred competencies and qualifications

• Diploma or Degree in Human Resources, Business Administration, Management, or related discipline
• Minimum 1 year of relevant HR and administrative experience in Singapore
• Experience in the construction industry is preferred
• Familiarity with Singapore HR practices, Employment Act, and MOM requirements
• Experience handling foreign workers, Work Permit, and S Pass matters is highly preferred
• Experience with payroll, CPF, attendance, and overtime administration is an advantage
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook
• Strong written and verbal communication skills
• Ability to communicate effectively with employees of diverse nationalities and backgrounds
• Strong organizational skills with attention to detail
• Ability to maintain confidentiality of employee and company information
• Ability to work independently, prioritize tasks, and meet deadlines
• Responsible, proactive, and willing to handle both HR and general administrative duties