HR Generalist

RICOH (SINGAPORE) PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

RICOH (SINGAPORE) PTE LTD is seeking an experienced HR Generalist to manage end-to-end HR functions including recruitment, onboarding and payroll processing.

The role requires hands-on payroll, benefits administration, and strong knowledge of Singapore employment law, with experience in TimeSoft Payroll and SAP SuccessFactors as a plus. You will handle employee records, HR reporting, and work pass administration in a fast-paced environment.

Qualifications

• Degree in HRM, Business Admin, or related field.
• At least 3 years of HR Generalist experience.
• Hands-on payroll, compensation and benefits, and statutory compliance.
• Solid knowledge of Singapore employment law.
• Experience with TimeSoft Payroll System is required; familiarity with SAP SuccessFactors is a plus.
• Proficient with MS Excel and MS Office.

Responsibilities

• Support full spectrum of HR functions including recruitment, onboarding, employee records management, and offboarding.
• Prepare and process monthly payroll ensuring accuracy and timeliness.
• Coordinate year-end tax filing and statutory reporting (IR8A, IR21, CPF).
• Administer compensation and benefits programmes (insurance, medical benefits, welfare).
• Support employee relations, grievance handling, and disciplinary processes.
• Prepare HR documentation (contracts, confirmations, promotions, salary letters).
• Manage work pass applications, renewals and cancellations.
• Maintain accurate employee records and HR reports.
• Support HR projects, engagement, training, wellness and process improvements.
• Provide HR operations support to ensure smooth office operations.

Skills

HR Generalist

Payroll

Employee relations

Singapore employment law

TimeSoft Payroll

SAP SuccessFactors (adv)

MS Excel

Communication

Education

Bachelor's degree in HRM/Business Admin or related

Tools

TimeSoft Payroll System

SAP SuccessFactors

Microsoft Excel

Job description

Key Responsibilities

• Support the full spectrum of HR functions, including recruitment, onboarding, employee records management, and offboarding.
• Prepare and process monthly payroll, ensuring accuracy, timeliness, and compliance with statutory requirements.
• Coordinate year-end tax filing and statutory reporting, including IR8A, IR21, CPF and other regulatory submissions.
• Administer compensation and benefits programmes, including insurance, medical benefits, and employee welfare initiatives.
• Support employee relations matters, including grievance handling, disciplinary processes, and employee enquires.
• Prepare HR documentation, including employment contracts, confirmation, promotion, and salary adjustment letters.
• Manage work pass applications, renewals and cancellations.
• Maintain accurate employee records and prepare regular HR reports.
• Support HR projects and initiatives, including employee engagement, training, wellness and process improvement programmes.
• Provide HR operational and administrative support to ensure the efficient running of office operations.
• Perform other duties and projects as assigned

Requirements

• Degree in Human Resource Management, Business Administration, or a related discipline.
• Minimum 3 years of HR experience, preferably in a Generalist role.
• Hands-on experience in payroll administration, compensation & benefits, and statutory compliance.
• Good knowledge of Singapore employment law and regulations.
• Experience with TimeSoft Payroll System is required. Knowledge of SAP SuccessFactors HR system will be an advantage.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong communication, interpersonal and organisational skills.
• Proactive, detail-oriented, and able to work independently in a fast-paced environment.
• High level of accuracy, integrity, and confidentiality.