HR and Admin Manager

DELTON MARINE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Delton Marine Pte. Ltd. is seeking a dynamic Senior HR and Admin Executive/Manager to lead daily HR and admin operations and support organizational transformation.

You will bridge strategic HR initiatives with hands-on execution, manage the employee lifecycle, and drive compliance, including MOM regulations and COMPASS work-pass processes. You will also oversee office administration, vendor relationships, safety, and procurement, while spearheading ISO audits and Sustainability/ESG efforts.

Qualifications

• 4–6 years in HR and admin within a fast-paced environment.
• Strong knowledge of Singapore Employment Act, TAFEP guidelines, CPF, and MOM regulations.
• Experience with ISO audits is advantageous; interest in ESG initiatives preferred.
• Proficient with HRIS, payroll systems, and modern office tech to automate processes.

Responsibilities

• Manage full spectrum of HR and admin activities: recruitment, onboarding, probation, performance reviews, exits.
• Administer MOM portal transactions and ensure compliance with COMPASS and work-pass rules.
• Handle daily HR tasks: employee records, leave, benefits/claims, policy updates, and handbook alignment.
• Lead ISO renewal audits and internal audits; optimize HR and admin SOPs.
• Drive Sustainability and ESG projects; monitor workforce metrics related to diversity, well-being, and engagement.

Skills

HRIS software

Payroll systems

Microsoft 365

Employment law knowledge

ISO audits

ESG initiatives

Employee relations

Tools

MS 365

Job description

Role Summary

Delton Marine is seeking a dynamic, hands-on, and detail-oriented Senior HR and Admin Executive / HR and Admin Manager to drive our daily HR and Admin operations and support our organizational transformation. In this role, you will bridge the gap between strategic HR initiatives and daily tactical execution. You will manage the entire employee lifecycle, spearhead crucial compliance frameworks, and actively lead key company-wide projects—including ISO quality audits and our emerging Sustainability and ESG (Environmental, Social, and Governance) initiatives.

End-to-End HR Operations & Compliance

• Directly manage the full spectrum of HR activities, including recruitment, onboarding, probation management, performance reviews, and exit formalities.
• Act as the primary administrator for all MOM portal transactions, ensuring full compliance with COMPASS and other regulatory frameworks for work pass application.
• Execute day-to-day HR tasks, including maintaining accurate digital employee files, managing leave records, and administering staff benefits/claims.
• Update and implement HR policies and the Employee Handbook to ensure strict alignment with the latest Employment Act amendments and TAFEP guidelines.
• Maintain and improve the company’s performance management system (KPIs) and coordinate multi-disciplinary training to elevate total workforce excellence.

Office Administration & Facilities Management

• Oversee day-to-day office administrative functions to ensure a smooth, efficient, and professional workplace environment.
• Manage relationships with corporate vendors (e.g., IT support, office supplies, insurance, and maintenance providers). Supervise the procurement and inventory of office equipment and pantry supplies.
• Oversee workplace safety, maintenance, and office space upkeep, ensuring the environment is welcoming and fully compliant with local workplace health and safety standards.
• Assist management with administrative tasks, corporate documentation, and the coordination of company events or town halls.
• Process and verify CEO expense claims in accordance with company policies and financial guidelines.

ISO Audits & Process Optimization

• Review, create, and refine clear, efficient workflows and Standard Operating Procedures (SOPs) for both HR and administrative processes.
• Lead HR and corporate administration preparation for ISO renewal audits and Internal Auditing, ensuring company operations seamlessly meet both international standards and local maritime regulations.

Sustainability & ESG Initiatives

• Act as the operational lead for corporate Sustainability and ESG projects. Drive initiatives that foster an environmentally conscious workplace culture (e.g., waste reduction, digital workflows, energy efficiency).
• Track, document, and report on human capital metrics related to sustainability (e.g., workplace diversity, fair employment practices, employee well-being, and community engagement).

Requirements:

• Minimum of 4-6 years of progressive experience handling a combined portfolio of HR and Office Administration in a lean, fast-paced team environment.
• Deep, up-to-date knowledge of the Singapore Employment Act, TAFEP guidelines, CPF statutory requirements, and MOM regulations.
• Prior experience participating in ISO audits is highly advantageous. A strong interest in or prior exposure to driving Corporate Sustainability / ESG initiatives within an organization is preferred.
• Proficiency in HRIS software, payroll systems, and office productivity tools (e.g., Microsoft 365/ Infotech), with a mindset geared toward leveraging technology to automate manual processes.
• Excellent communication skills with the "soft power" to advise management while remaining highly approachable to employees at all levels.
• A proactive, "roll-up-your-sleeves" attitude with the agility to pivot quickly between daily administrative execution and broader project management.