HR Administrator,Operations (GRIT Traineeship)

VISIONPOWER SEMICONDUCTOR MANUFACTURING COMPANY PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

VisionPower Semiconductor Manufacturing Company Pte. Ltd. is seeking an HR Administration role to assist with onboarding and ongoing HR support.

The role focuses on coordinating new hire onboarding activities, maintaining accurate employee records in the HR system, and supporting lifecycle processes with supervisors and stakeholders. You will help manage onboarding logistics, data collection and verification, probation tracking, and the preparation of HR documents and reports, contributing to

Qualifications

• Onboarding processes and new hire administration.
• Maintaining accurate employee records in HR system.
• Coordinating data collection and verification for payroll and records.

Responsibilities

• Assist in onboarding activities: welcome emails, room bookings, laptop setup, eLearning briefings, badge photos.
• Maintain new hire data: P-file creation, profile updates, bank details collection.
• Validate employee data: personal details, qualifications, emergency contacts.
• Support employee lifecycle tasks: probation tracking, confirmation reviews, documentation follow-ups.
• Prepare HR documents and reports; update data; perform ad hoc HR tasks.

Skills

Employee onboarding

HR systems management

Data collection

HR practices implementation

Stakeholder engagement

Job description

This position reports to the Human Resource department. The role of this person is to assist and support Business Partner Operations administration and assignments.

Description

1. Assist in the administration of new hire onboarding activities, including preparing welcome emails, arranging room bookings, coordinating laptop setup, conducting eLearning briefings, facilitating badge photo taking, and ensuring a smooth onboarding experience for new employees.
2. Assist in the management and maintenance of new employee data, including P-file creation, new hire profile creation and updates in the HR system, collection and verification of bank account information, and ensuring employee records are complete and accurate.
3. Assist in the annual validation and verification of employee data, including personal particulars, academic qualifications, emergency contacts, and other relevant employee information, to ensure records are accurate and up to date.
4. Assist in employee lifecycle activities, including tracking and administering the new hire confirmation process, monitoring probation periods, coordinating confirmation reviews, and following up with supervisors and relevant stakeholders on required documentation.
5. Support the administration of HR activities and related processes, including coordination with employees, supervisors, and relevant stakeholders, preparation of HR documents and reports, data updates, and other ad hoc HR administrative tasks.

Technical Skills and Competencies

1. Employee Onboarding Management
2. Human Resource Systems Management
3. Data Collection and Preparation
4. Human Resource Practices Implementation
5. Stakeholder Engagement and Management