HR & Administrative Executive

BEAUTY PLUS MARKETING PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Beauty Plus Marketing Pte. Ltd. is seeking an HR & Administrative Executive to manage day-to-day HR functions and provide administrative support for a growing SME.

The role requires hands-on, independent work and the ability to handle multiple tasks in a fast-paced environment. Responsibilities include managing recruitment, onboarding, records, payroll support and ensuring compliance with Singapore laws. The candidate should be meticulous, organised and proactive in improving processes and

Qualifications

• Diploma or degree in Human Resource Management, Business Administration or related field.
• Good working knowledge of HR practices and Singapore Employment Act.
• Experience in payroll processing, recruitment and HR administration.

Responsibilities

• Manage day-to-day HR operations and provide administrative support.
• Handle recruitment, onboarding, contracts and employee records.
• Coordinate with MOM, CPF Board and other authorities as needed.
• Prepare HR-related correspondence and maintain confidential records.

Skills

HR management

Multitasking

Attention to detail

Communication

Education

Diploma/Degree in HR or related

Tools

Microsoft Office

Job description

HR & ADMINISTRATIVE EXECUTIVE

People. Operations. Organisation.

We are looking for a responsible, meticulous and well-organised HR & Administrative Executive to join our growing team.

The successful candidate will be responsible for managing the Company's day-to-day human resource functions while providing administrative and operational support to ensure the smooth running of the business.

This role requires someone who is hands-on, resourceful, able to work independently and comfortable handling multiple responsibilities in a fast-paced SME environment.

Key Responsibilities

• Human Resource Management
  
  
  
  • Manage the full recruitment process, including job advertisements, screening, interview arrangements and onboarding of new employees.
  
  
  • Maintain and update employee records, attendance, leave records and staff particulars.
  
  
  • Prepare employment contracts, confirmation letters, promotion letters, warning letters and other HR-related correspondence.
  
  
  • Monitor employee probation, contract renewals, confirmations and resignations.
  
  
  • Administer employee benefits, medical claims, leave entitlements and other staff welfare matters.
  
  
  • Handle staff enquiries, employee relations, grievances and disciplinary matters.
  
  
  • Ensure HR policies and practices comply with Singapore Employment Act, MOM regulations and other relevant statutory requirements.
  
  
  • Assist in reviewing and implementing HR policies, procedures and employee handbook.
  
  
  • Liaise with MOM, CPF Board and other relevant government authorities on HR-related matters.
  
  
  
  


• Administrative & Operational Support
  
  
  
  • Handle general office administration and day-to-day administrative matters.
  
  
  • Manage office supplies, stationery, pantry supplies and maintenance arrangements.
  
  
  • Coordinate with external vendors, service providers and business partners.
  
  
  • Handle company documentation, filing, correspondence and records management.
  
  
  • Assist in preparing business letters, reports, presentations and other administrative documents.
  
  
  • Coordinate office matters, meetings, appointments and other arrangements for Management.
  
  
  • Assist in maintaining office facilities and ensuring a well-organised working environment.
  
  
  • Support Management in various administrative and operational assignments as required.
  
  
  
  


• Management Support
  
  
  
  • Provide administrative support to Management on daily business operations.
  
  
  • Assist in coordinating matters across different departments to ensure smooth workflow and communication.
  
  
  • Identify opportunities to improve administrative procedures and operational efficiency.
  
  
  • Undertake ad-hoc assignments and projects as assigned by Management.
  
  
  
  

Requirements

• Diploma or Degree in Human Resource Management, Business Administration or a related discipline.


• Preferably 2-4 years of relevant HR and administrative experience.


• Good working knowledge of Singapore Employment Act, MOM regulations and CPF requirements.


• Experience in payroll processing, recruitment and general HR administration.


• Proficient in Microsoft Office, particularly Word and Excel.


• Good written and verbal communication skills.


• Able to work independently, multi-task and manage priorities effectively.


• Meticulous, organised, responsible and able to maintain confidentiality.


• Positive working attitude, resourceful and willing to take ownership of responsibilities.

What We Are Looking For

• Proactive and takes initiative in completing assigned tasks.


• Meticulous and attentive to details.


• Responsible and trustworthy when handling confidential information.


• Flexible and adaptable in handling different aspects of HR and administration.


• A team player with good interpersonal and communication skills.

Join our team and grow with us as we continue to build and strengthen our business!