HR & Admin Operations Specialist

Asia Rail Engineering Pte. Ltd.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Asia Rail Engineering Pte. Ltd. is seeking an HR and Administrative Specialist to provide full HR support and ensure smooth daily operations. The role covers record-keeping, onboarding/offboarding, permit processing, recruitment assistance, training coordination, and dormitory management for foreign workers.

The ideal candidate will manage documentation, liaise with MOM, and maintain HRIS records, while delivering excellent administrative support across site operations.

Qualifications

• Experience providing HR and administrative support.
• Familiar with Work Permit administration for foreign workers.
• Experience managing foreign workers and dormitory matters.
• Proficient in HRIS/payroll systems.
• Strong MS Office and communication skills.

Responsibilities

• Provide full spectrum of HR and administrative support to ensure smooth daily operations.
• Maintain accurate HR databases and employee records.
• Prepare and maintain HR and administrative documentation.
• Administer timesheets, OT, attendance, leave and medical records.
• Coordinate onboarding and offboarding processes for new and departing employees.
• Handle Work Permit, S Pass, and Employment Pass applications and MOM liaison.
• Prepare employment contracts and HR correspondence.
• Support recruitment activities including postings and interviewing coordination.
• Coordinate employee training programmes and maintain training records.
• Manage dormitory arrangements for foreign workers and liaise with operators.
• Organize business travel, including flights, accommodation, transport and visas.
• Assist in organizing company events and staff welfare activities.
• Ensure compliance with Employment Act and MOM regulations.

Skills

Microsoft Office

Interpersonal skills

Immediate availability

Tools

Infotec

Job description

Asia Rail Engineering Pte. Ltd. is seeking an HR and Administrative Specialist to provide full HR support and ensure smooth daily operations. The role covers record-keeping, onboarding/offboarding, permit processing, recruitment assistance, training coordination, and dormitory management for foreign workers.

The ideal candidate will manage documentation, liaise with MOM, and maintain HRIS records, while delivering excellent administrative support across site operations.