HR Admin #ESY

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking an HR Operations assistant to support recruitment, onboarding, and employee data management. You will coordinate with HR service teams, hiring managers, and candidates to ensure smooth processes.

You will prepare employment contracts and onboarding materials, assist with background checks, maintain records, and support payroll and travel arrangements. The role involves coordinating training, events, and vendor communications to keep HR operations

Qualifications

• Experience supporting recruitment and onboarding processes.
• Ability to manage employee records and HR databases.
• Proactive in coordinating training, travel, and vendor communications.

Responsibilities

• Coordinate recruitment processes with HR service team, agencies, hiring managers and candidates.
• Prepare new hire documentation, employment contracts, onboarding materials, and background checks.
• Maintain recruitment databases and candidate tracking systems.
• Support orientation sessions and new employee setup; track onboarding documents.
• Maintain employee files and HR databases; support audits and compliance.
• Assist benefits enrollment queries and documentation; coordinate with providers.
• Schedule meetings, manage calendars, and handle HR communications.
• Coordinate domestic and international travel for HR team; process expense claims.

Skills

Recruitment coordination

Onboarding administration

HR data management

Benefits administration

Event coordination

Job description

Recruitment & Onboarding Support:

• Coordinate with HR service team, Recruitment agency, hiring manager and candidates on recruitment processes
• Prepare new hire documentation, employment contracts, and onboarding material and assist with background checks and reference verification
• Maintain recruitment databases and candidate tracking systems
• Support orientation sessions and new employee setup
• Follow‑up with employees onboarding procedures and documents

Employee Records & Data Management:

• Maintain accurate employee files and HR databases (physical and digital)
• File documents, contracts, and compliance records systematically
• Support data entry and record keeping for audits and compliance

Benefits Administration Support:

• Assist employees with benefits enrollment queries and documentation
• Coordinate with service providers
• Handle routine benefits-related correspondence

General HR Operations:

• Schedule meeting and meeting materials preparation as required
• Manage HR calendars and coordinate appointments
• Handle general correspondence and communication
• Maintain office supplies and coordinate with external vendors
• Support payroll related documentation and processes
• Support work pass and dependent pass application and renewal
• Coordinate with other departments to support employee relocations (internal/external mobilities) and short‑term assignment (STAs)
• Review HR Service team administrative tasks, including org chart updates and announcement emails. Prepare MOM/MAS surveys for review before submissions
• Review and follow‑through with HR Service team on all offboarding activities

Administrative Tasks:

• Coordinate training sessions and maintain training records.
• Support employee events and engagement activities and coordinate catering arrangements for training sessions, workshops and events
• Manage event logistics including AV equipment, materials, and setup
• Assist with special projects and ad‑hoc assignments and provide general administrative support to HR team members
• Coordinate domestic and international travel arrangements for HR team members
• Process travel expense claims and maintain expense documentation