HR & Admin Executive

SG Her Empowerment (SHE); Singapore; On-site; SGD 21,000 - 30,000; Part time

Job summary

SG Her Empowerment Limited, through the SHECARES Centre in Singapore, is seeking a reliable Part-Time HR & Admin Executive to support daily operations and people processes. You will manage office admin, recruitment activities, HR docs, and travel coordination for staff and guest speakers.

This role emphasizes discretion, independent work, and strong organizational skills, with responsibilities spanning invoices, onboarding, attendance, benefits, and liaising with suppliers and government bodies

Qualifications

• Diploma or degree in HR, Business Administration, or related field.
• Previous HR/administration experience is an advantage.
• Strong organizational, time-management, and record-keeping skills.
• Good written and verbal communication; able to work independently.

Responsibilities

• Handle general office administration and day-to-day coordination.
• Manage filing, documentation, and record-keeping of supplier invoices.
• Assist recruitment activities, including job postings, candidate screening, interview scheduling, and onboarding.
• Assist in coordinating employee attendance, leave, and HR records and benefits.
• Travel Booking: research and book cost-effective travel options for staff.
• Liaise with external service providers and government/regulatory bodies.
• Maintain confidentiality of employee and company information.

Skills

Organisational skills

Time-management

Attention to detail

Written & verbal communication

Independent working

Education

Diploma or degree in HR/Business Administration

Tools

Microsoft Office

Job description

The SHECARES Centre, an initiative by SG Her Empowerment Limited, is Singapore's only dedicated support centre offering trauma-informed care and coordinated pathways for all survivors (children, youth, men and women) of online harms, including impersonation, cyberbullying, image-based sexual abuse, and doxxing.

We provide a safe, confidential environment for survivors navigating their healing journeys through our helpline, textline, and face-to-face counselling. In partnership with Pro Bono SG, we also offer pro bono legal support. Where needed, we guide survivors through reporting processes with law enforcement and social media platforms.

Beyond direct support, SHECARES connects individuals with community resources, conducts public education, and deliver straining for community partners. Our work is embedded in SHE's broader advocacy and research mission — meaning this team contributes to sector-wide change, not just individual cases.

Role Overview

We are looking for a reliable and organised Part-Time HR & Admin Executive to support the company's day-to-day human resources and administrative functions. The role will involve maintaining supplier invoices, assisting with recruitment and on / offboarding, coordinating HR-related matters, and providing general administrative support to ensure smooth office operations.

Key Responsibilities

Administration - routine

• Handle general office administration and day-to-day coordination.
• Manage filing, documentation, and record-keeping of supplier invoices.
• Assist with office supplies, building management and vendor coordination including cleaning and IT vendor, and administrative purchases.
• Coordinate meetings, appointments, and internal communications when required.
• Liaise with external service providers and government or regulatory bodies when required.
• Review and verify all staff expense claims for accuracy and policy compliance (e.g., transport, medical, and project-related reimbursements).
• Provide general administrative support to management and other departments.

Human Resources

• Maintain and update employee records, personal files, and HR documentation.
• Assist with recruitment activities, including job postings, candidate screening, interview scheduling, and onboarding.
• Prepare employment-related documents, letters, and HR correspondence.
• Assist with attendance, leave, and employee records.
• Assist in coordinating employee benefits, insurance, and other HR matters.
• Support employee engagement activities and internal HR initiatives.
• Ensure HR policies and procedures are properly maintained and communicated.
• Maintain confidentiality of employee and company information.
• Update various survey related to Employees

Travel & Hospitality Coordination

• Travel Booking: Research and book cost-effective flight tickets and transport options for staff or guest speakers, ensuring adherence to the organisation's travel policy.
• Accommodation: Manage hotel reservations and stay arrangements, ensuring proximity to event sites or meeting venues.
• Itinerary Management: Prepare clear travel itineraries, including check-in times, transport links, and local contact information.

Requirements

• Diploma or degree in Human Resources, Business Administration, or a related field preferred.
• Previous experience in HR and/or administration is an advantage.
• Good organisational and time-management skills.
• Strong attention to detail and ability to maintain accurate records.
• Good written and verbal communication skills.
• Proficient in Microsoft Office
• Able to work independently and manage multiple tasks.
• Mature, responsible, discreet, and trustworthy when handling confidential information.