HQ Experience & Office Operations Lead

Manifest Global; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Manifest Global is seeking a hands-on Office/Facilities Coordinator to manage the Singapore headquarters. You will oversee daily office operations, vendor relationships, travel bookings, visa assistance, and visitor experiences, ensuring a smooth and professional environment for colleagues and partners.

You will partner with IT and Talent to support joiners and leavers, handle event logistics, and maintain high standards of workspace cleanliness and safety in a fast-paced, multinational setting.

Qualifications

• A few years of experience in workplace, office management, facilities, front office, travel coordination or hospitality.
• Experience coordinating multiple vendor relationships and travel logistics.
• Comfort with fast-paced corporate headquarters environments.

Responsibilities

• Own the day-to-day office experience at the Singapore headquarters, including cleanliness, maintenance, supplies, pantry, meeting rooms, and related details.
• Run office administration: supplies procurement, couriers and mail, seating, access passes, and workplace setup for joiners and leavers with IT and Talent.
• Manage travel bookings for employees and leadership, including flights, hotels, and ground transport, within policy and budget, and build relationships with travel partners as volume grows.
• Own visa applications and supporting documents for employees traveling for work, and monitor upcoming trips for deadlines and passport validity.
• Own the visitor experience from arrival to departure, ensuring guests are greeted and hosted professionally.
• Plan and run office events, town halls, and team gatherings, including budget and vendors, setup and teardown.

Skills

Office management

Facilities

Travel coordination

Front office

Hospitality

Job description

Manifest Global is seeking a hands-on Office/Facilities Coordinator to manage the Singapore headquarters. You will oversee daily office operations, vendor relationships, travel bookings, visa assistance, and visitor experiences, ensuring a smooth and professional environment for colleagues and partners.

You will partner with IT and Talent to support joiners and leavers, handle event logistics, and maintain high standards of workspace cleanliness and safety in a fast-paced, multinational setting.