Hospital Operations Admin & Coordination Specialist

NHG Health; Singapore; On-site; SGD 28,000 - 47,000; Part time

Job summary

NHG Health is seeking an Associate Executive for Operations Support Services (5 Months) in Singapore. The role provides essential administrative, coordination and documentation support to ensure office operations run efficiently, vendors are managed, records are maintained, and support services are delivered seamlessly.

You will handle day-to-day OA and OSS tasks, manage records, assist in event setups, and support OSS initiatives across hospital operations.

Qualifications

• At least 3 years of administrative experience.
• Experience handling documentation, filing systems and administrative processes.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide day-to-day administrative support for Office Administration and OSS.
• Maintain records, filing systems, documentation and operational trackers.
• Organise and manage office documents, correspondence and records.
• Coordinate office services including mailroom, courier, photocopier leasing, printing, facilities booking and basic event support.
• Raise and process electronic forms (e-Forms) and track invoices, delivery orders, service sheets, claims and vendor documentation.
• Ensure proper documentation and timely follow-up of transactions; monitor payments, claims, procurement requests, IT support and inventory.
• Coordinate meetings and schedules; support office setups, logistical arrangements and minor events; work with internal departments and vendors.
• Provide administrative and logistical assistance to OSS teams; support ad-hoc projects and assignments.

Skills

Organizational skills

Coordination

Documentation management

Interpersonal communication

Team collaboration

Multitasking

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

NHG Health is seeking an Associate Executive for Operations Support Services (5 Months) in Singapore. The role provides essential administrative, coordination and documentation support to ensure office operations run efficiently, vendors are managed, records are maintained, and support services are delivered seamlessly.

You will handle day-to-day OA and OSS tasks, manage records, assist in event setups, and support OSS initiatives across hospital operations.