Global Office Operations Specialist

MEXC; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

MEXC is seeking an Office Administrator to manage daily office operations, facilities, onboarding/offboarding, procurement, and vendor relationships. You will coordinate space, tools, and meetings to ensure smooth day-to-day operations in a fast-paced, international environment.

Ideal candidates have a Bachelor’s degree in a related field, 3+ years in office administration, and strong organizational skills, with proficiency in Microsoft Office or Google Workspace.

Qualifications

• Bachelor’s degree or above in a related field.
• 3+ years of experience in office administration or a similar role.
• Strong organizational and coordination skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with ownership and problem-solving.
• Proficient in Microsoft Office or Google Workspace.

Responsibilities

• Handle daily office administration and facilities.
• Coordinate maintenance, access, meeting rooms, and workspace setup.
• Support onboarding and offboarding processes.
• Procure administrative supplies and manage vendor relations.
• Organize meetings, events, travel, and internal activities.
• Maintain records, contracts, invoices with confidentiality.
• Coordinate with HR, Finance, IT to resolve issues.
• Assist with local office compliance with building management and providers.
• Monitor budgets and prepare expense reports.

Skills

Organizational skills

Coordination skills

Communication skills

Microsoft Office / Google Workspace

English proficiency

Education

Bachelor’s degree or above in Business Administration, Management, Human Resources, or a related field

Job description

MEXC is seeking an Office Administrator to manage daily office operations, facilities, onboarding/offboarding, procurement, and vendor relationships. You will coordinate space, tools, and meetings to ensure smooth day-to-day operations in a fast-paced, international environment.

Ideal candidates have a Bachelor’s degree in a related field, 3+ years in office administration, and strong organizational skills, with proficiency in Microsoft Office or Google Workspace.