Admin Specialist

SHEIN; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

SHEIN is seeking an experienced administrator to manage the full spectrum of administrative coordination, including invoicing, accounts payable, supplier management, and payment processing.

The role covers coordinating external vendors, negotiating service terms, and supporting logistics for team events. You will oversee office operations, inventory, facilities, supplier relationships, and handle confidential information with discretion.

Qualifications

• At least 5 years of relevant administrative experience, preferably supporting senior executives or in a corporate environment.
• Demonstrated experience managing complex multi-stakeholder coordination.
• Proficient in MS Office suite with the ability to use AI tools to drive work efficiency.
• Strong attention to detail and follow through on multi-step processes.
• Excellent time management and prioritization skills, with the ability to manage competing deadlines independently.
• High level of discretion and confidentiality.
• Experience supporting event planning and execution is a plus.

Responsibilities

• Manage the full spectrum of administrative coordination, including invoicing, accounts payable, supplier management, and payment processing.
• Coordinate and manage external vendors, negotiate service terms, and support logistics planning and execution for team events and initiatives.
• Oversee office operations including inventory management, facilities/asset management, and supplier relationships.
• Handle confidential information with discretion and maintain strict confidentiality across all matters.
• Perform other administrative duties as assigned by the supervisor.

Job description

Manage the full spectrum of administrative coordination, including invoicing, accounts payable, supplier management, and payment processing.

Coordinate and manage external vendors, negotiate service terms, and support logistics planning and execution for team events and initiatives.

Oversee office operations including inventory management, facilities/asset management, and supplier relationships.

Handle confidential information with discretion and maintain strict confidentiality across all matters.

Perform other administrative duties as assigned by the supervisor.

Job Requirements:

• At least 5 years of relevant administrative experience, preferably supporting senior executives or in a corporate environment.
• Demonstrated experience managing complex multi-stakeholder coordination.
• Proficient in MS Office suite with the ability to use AI tools to drive work efficiency.
• Strong attention to detail and follow through on multi-step processes.
• Excellent time management and prioritization skills, with the ability to manage competing deadlines independently.
• High level of discretion and confidentiality.
• Experience supporting event planning and execution is a plus.