Global Meeting Planner | Strategy, ROI & Travel

Capital Group Companies; Singapore; On-site; SGD 60,000 - 120,000; Full time

Benefits offered by this job

Time-off & health benefits

Charitable matching gifts

Professional development resources

Job summary

Capital Group in Singapore is seeking a Company Meeting Planner to orchestrate global meetings and events from concept to execution, including venue selection, budgeting, and vendor management.

You will collaborate with senior leaders, investor relations, brokers, and the Investment Group to design impactful programs, travel plans, and post-event analysis, ensuring ROI and adherence to compliance. The role requires strong project management, cross-cultural communication, and travel up to 30%.

Qualifications

• Intermediate project management skills.
• Creative and decisive problem solver.
• Demonstrates sound judgement in resolving matters of moderate complexity.
• Develop and maintain effective professional relationships with key external and internal customers, business units, vendors and colleagues.
• Familiar with industry sectors/clusters (e.g. Financial, Tech, Healthcare, etc.), disaggregation policy and managing confidential material.
• Identifies inefficiencies/issues, recommends solutions and implements improvements.

Responsibilities

• Plan, schedule and manage research trips, CG hosted conferences, industry expert events and partnered broker conferences.
• Understanding of companies, industry sectors/clusters to strategically prioritize and schedule programs.
• Strategic pre-trip planning customized to determine optimal target cities and companies based on company holdings, sector coverage and business objective(s).
• Drives the planning process, identifies purpose and goals of the program with senior business leaders, analyzes alternatives, makes recommendations to meet business objectives and measures meeting outcomes.
• Executes global meetings and events from concept to execution including schedule, format, venue management, audio/visual technology, attendee management, food and beverage, transportation, accommodations, staffing, and budget management.
• Selects, recommends, and negotiates all vendor and venue contracts, while considering costs, risks, and service outcomes.
• Manages and executes multi-channel projects that include audio visual, live experiential events, video production, social and digital customer journeys and the vendors that support these areas.
• Prioritizes and manages multiple meetings, timelines, stakeholders, partners and vendors to meet business needs.
• Manages attendee communication including pre-event marketing, invitations, registration and respond to event inquiries.
• Post event analysis, including issuing surveys, analyzing trends and evaluating meeting effectiveness (ROI). Establishes lessons learned to improve future meetings.
• Participate in special projects that benefit the operations of the department
• Oversee onsite attendees monitoring meeting attendance, attendee health/safety, live travel status and ground transportation.
• Manages response and communication around emergency health and safety situations including associate illness, injury, etc.
• Manages and maintain the CRM database, distribution lists and other investor-related databases.
• Builds relationships with Company Investor Relations teams and has a broad understanding of their requirements (i.e., blackout periods).

Skills

Project management

Communication

Problem solving

Relationship building

Cross-cultural skills

Confidential data handling

Tools

CorpAxe

CVENT

WebEx

Google Suite

Zoom

Microsoft Office

Job description

Capital Group in Singapore is seeking a Company Meeting Planner to orchestrate global meetings and events from concept to execution, including venue selection, budgeting, and vendor management.

You will collaborate with senior leaders, investor relations, brokers, and the Investment Group to design impactful programs, travel plans, and post-event analysis, ensuring ROI and adherence to compliance. The role requires strong project management, cross-cultural communication, and travel up to 30%.