Global Executive & Projects Coordinator

Infinity Cube Pte Ltd; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Infinity Cube Pte Ltd in Singapore seeks an experienced Executive Assistant/Coordinator to support the CEO and cross-functional teams across commercial, project, admin, and marketing activities. You will manage calendars, travel, prepare reports and proposals, and help streamline processes in a growing international business.

The role requires 3–8 years of relevant experience, a degree in a related field, strong English communication, and proficiency with MS Office and ERP/CRM systems.

Qualifications

• Diploma or Degree in Business Administration, Operations Management or a related discipline.
• 3–8 years of relevant working experience.
• Experience in engineering, construction, industrial equipment, manufacturing or related industries is preferred.
• Experience supporting senior management is an advantage.
• Proficiency in Microsoft Office (Excel, Word and PowerPoint).
• Experience using ERP and CRM systems is an advantage.

Responsibilities

• Manage the CEO's calendar and appointments.
• Coordinate domestic and overseas travel.
• Prepare meeting agendas, presentations and minutes.
• Track action items and follow up with internal teams.
• Assist in preparing reports for management meetings.
• Prepare quotations and customer proposals.
• Coordinate purchase orders and contracts.
• Maintain customer records and CRM.
• Follow up on quotations and customer enquiries.
• Coordinate distributor communications.
• Monitor project schedules.
• Coordinate deliveries and logistics.
• Liaise with suppliers and customers.
• Track project milestones.
• Coordinate shipment documentation.
• Maintain organised filing systems.
• Prepare invoices and supporting documentation.
• Coordinate warranty administration.
• Assist with procurement documentation.
• Support HR and office administration where required.
• Support exhibitions and trade shows.
• Coordinate marketing materials.
• Assist with LinkedIn and website updates.
• Help prepare case studies and customer references.

Skills

Excellent organisational skills

Strong communication and interpersonal

Proficiency in Microsoft Office

Ability to manage multiple priorities

Good written and spoken English

Experience supporting senior mgmt

Education

Diploma or Degree in Business Administration or related discipline

Tools

ERP systems

CRM systems

Job description

Infinity Cube Pte Ltd in Singapore seeks an experienced Executive Assistant/Coordinator to support the CEO and cross-functional teams across commercial, project, admin, and marketing activities. You will manage calendars, travel, prepare reports and proposals, and help streamline processes in a growing international business.

The role requires 3–8 years of relevant experience, a degree in a related field, strong English communication, and proficiency with MS Office and ERP/CRM systems.