Global Executive Assistant to Senior Leaders

Chubb European Group Ltd.; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Chubb European Group Ltd. is seeking an experienced administrative professional to support two global leaders in Singapore. The role involves managing calendars, coordinating meetings across time zones, and preparing briefings and minutes for executive reviews.

You will handle travel arrangements, expense claims, and correspondence with internal and external stakeholders while maintaining discretion and professionalism in a fast-paced environment.

Qualifications

• Excellent time management and prioritisation abilities.
• Strong communication and interpersonal skills for liaising with internal and external stakeholders.
• Proven ability to coordinate meetings across time zones and multiple EAs.

Responsibilities

• Provide comprehensive administration support to two senior global leaders.
• Arrange meetings, venues, video conferences, prepare agendas, briefings and minutes.
• Manage diaries, emails and travel arrangements including visa, flights, hotels, and transportation.
• Ensure timely expense reporting and adherence to deadlines.
• Coordinate with EAs for travel itineraries and meeting agendas for visiting leadership.

Skills

Time management

Meeting coordination

Diary management

Travel planning

Communication

Stakeholder liaison

Discretion

Office hospitality

Job description

Chubb European Group Ltd. is seeking an experienced administrative professional to support two global leaders in Singapore. The role involves managing calendars, coordinating meetings across time zones, and preparing briefings and minutes for executive reviews.

You will handle travel arrangements, expense claims, and correspondence with internal and external stakeholders while maintaining discretion and professionalism in a fast-paced environment.