Executive Assistant & Marketing Coordinator: Global Travel

Chubb; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Chubb is seeking an Executive Assistant & Marketing Coordinator to support the Head of Marketing & Communications and two other senior leaders. You will manage complex diaries across multiple time zones, arrange travel and visas using Concur, and handle expense administration with a focus on discretion and efficiency.

You will also support the Marketing & Communications team with guest management for major events such as the Australian Open and assist with broader office coordination.

Qualifications

• Experience supporting senior leaders in a fast-paced environment.
• Ability to manage complex calendars across multiple time zones.
• Proactive problem solving and strong stakeholder communication.

Responsibilities

• Provide proactive, high-level executive support to three senior leaders, including diary management across multiple time zones.
• Coordinate meetings, travel arrangements, visa applications and expense administration using Concur.
• Manage competing priorities with sound judgement and keep leaders well prepared.
• Coordinate internal and external meetings with seamless logistics and professional execution.
• Track actions, deadlines and follow-ups to ensure commitments are delivered.
• Handle confidential information with discretion and maintain professional standards.

Skills

Diary management

Travel coordination

Expense management

Event coordination

Stakeholder management

Discretion

Executive support

Tools

Concur

Job description

Chubb is seeking an Executive Assistant & Marketing Coordinator to support the Head of Marketing & Communications and two other senior leaders. You will manage complex diaries across multiple time zones, arrange travel and visas using Concur, and handle expense administration with a focus on discretion and efficiency.

You will also support the Marketing & Communications team with guest management for major events such as the Australian Open and assist with broader office coordination.