Global Executive Assistant to MD | Offshore Oil & Gas

JUST TALENT PTE. LTD.; Singapore; On-site; SGD 90,000 - 120,000; Full time

Benefits offered by this job

Annual leave

Medical and insurance benefits

Exposure to leadership of offshore oil

Job summary

JUST TALENT PTE. LTD. is seeking an Executive Assistant to support the Managing Director across time zones, travel and communications.

The role blends high-level executive support with office administration for a growing offshore energy group. You will manage calendars, draft briefing notes, coordinate across Singapore, Dubai, Hong Kong and Thailand, and handle confidential matters with discretion while enabling strategic projects and growth.

Qualifications

• Diploma or degree in Business Administration, Management or a related field.
• At least 5 years as an Executive Assistant or Personal Assistant to a senior executive.
• Experience in oil and gas, offshore, marine or shipping is a strong advantage.
• Exposure to Singapore corporate administration (ACRA filings, MOM employment passes) is preferred.

Responsibilities

• Provide executive support to the MD, manage calendar, meetings and priorities across multiple time zones.
• Screen and manage email, calls and correspondence; draft letters, emails and briefing notes.
• Plan and book business travel (flights, hotels, visas, transport) and prepare detailed itineraries.
• Prepare meeting packs, agendas and presentations; take minutes and follow up on actions.
• Coordinate office and corporate administration across Singapore and overseas entities.

Skills

Calendar management

Executive support

Office administration

MS Office

Google Workspace

Travel planning

Draf t briefing notes

Education

Business Administration/Management degree or diploma

Tools

Microsoft Office

Google Workspace

AI tools

Job description

JUST TALENT PTE. LTD. is seeking an Executive Assistant to support the Managing Director across time zones, travel and communications.

The role blends high-level executive support with office administration for a growing offshore energy group. You will manage calendars, draft briefing notes, coordinate across Singapore, Dubai, Hong Kong and Thailand, and handle confidential matters with discretion while enabling strategic projects and growth.