Executive Assistant to MD – Global Offshore Energy

Just Talent; Singapore; Sur place; SGD 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

Annual leave

Medical and insurance benefits

Exposure to leadership of a growing/off

Room to grow the role

Résumé du poste

Just Talent is seeking an Executive Assistant to support the Managing Director across multiple time zones. The role blends executive support with office and corporate administration for an offshore energy group operating in Singapore, Dubai, Hong Kong and Thailand.

You will manage calendars, travel, correspondence, and meetings, while coordinating secretarial, HR and compliance tasks. The position demands discretion, organisation and a proactive, detail-focused mindset.

Qualifications

• Diploma or degree in Business Administration, Management or a related field.
• At least 5 years as an Executive Assistant or Personal Assistant to a senior executive.
• Experience in oil and gas, offshore, marine or shipping is a strong advantage.
• Exposure to Singapore corporate administration (ACRA filings, MOM employment passes) is preferred.

Responsabilités

• Manage the MD's calendar across multiple time zones.
• Screen and manage email, calls and correspondence; draft letters, emails and briefing notes.
• Plan and book business travel: flights, hotels, visas, ground transport and detailed itineraries.
• Prepare meeting packs, agendas and presentations; take minutes and follow up on action items.
• Coordinate with corporate secretaries, auditors, lawyers and banks on filings, renewals and KYC requests.
• Run the Singapore office: supplies, IT and telecom support, vendors, building management and visitors.
• Maintain company records, contracts and document filing for both entities.
• Track company secretarial deadlines across jurisdictions and keep a group compliance calendar up to date.
• Coordinate onboarding, employment passes, leave records and personnel files.

Connaissances

Strong English communication

MS Office Suite

Diary and travel management

Basic bookkeeping

Asian languages (Mandarin, Bahasa,Thai

Formation

Business Administration degree or related field

Outils

Google Workspace

AI tools

Description du poste

Just Talent is seeking an Executive Assistant to support the Managing Director across multiple time zones. The role blends executive support with office and corporate administration for an offshore energy group operating in Singapore, Dubai, Hong Kong and Thailand.

You will manage calendars, travel, correspondence, and meetings, while coordinating secretarial, HR and compliance tasks. The position demands discretion, organisation and a proactive, detail-focused mindset.