GENERAL CLERK (CONSTRUCTION/RENOVATION)

GREAT ART DESIGN & BUILD PTE. LTD.; Singapore; On-site; SGD 35,000 - 48,000; Full time

Job summary

Great Art Design and Build Pte Ltd in Singapore is seeking a proactive Office Administrator to support project coordination and general office operations.

The role involves handling communications, document control, and liaison with subcontractors, as well as basic finance tasks using Excel, Word, and PowerPoint. Bilingual English/Mandarin is advantageous for diverse stakeholder interactions.

Qualifications

• Bilingual proficiency in English and Mandarin to communicate with diverse stakeholders.
• Strong communication skills for internal and external coordination.
• Good organizational and time-management abilities for office and project support.

Responsibilities

• Manage incoming phone calls and emails to ensure timely, professional communication.
• Organize and maintain filing systems for easy retrieval of documents.
• Source, respond to, and track Tenders, RFQs, and ITQs to support project acquisition.
• Prepare pricing documents and correspondence for accurate project proposals.
• Coordinate with subcontractors to align on project requirements and schedules.
• Process issuing and receiving payments to maintain accurate financial records.
• Perform daily office tasks independently with initiative and responsibility.
• Utilize Excel, Word, and PowerPoint to prepare reports and presentations.

Skills

Bilingual English & Mandarin

Communication

Organizational Skills

Tools

Excel

Word

PowerPoint

Job description

Company Overview

Great Art Design and Build Pte Ltd, established in 1986, provides quality workmanship and innovative designs. It offers one-stop renovation and project management services for residential, commercial, and industrial sectors, holding multiple certifications including ISO 9001 and BCA registration.

Job Summary

Support office operations by managing communications, coordinating project documentation, and liaising with subcontractors to ensure smooth administrative and financial processes.

Responsibilities

• Manage incoming phone calls and emails to ensure timely and professional communication
• Organize and maintain filing systems for easy retrieval of documents
• Source, respond to, and follow up on Tenders, RFQs, and ITQs to support project acquisition
• Prepare pricing documents and correspondence to facilitate accurate project proposals
• Coordinate with subcontractors to ensure alignment on project requirements and schedules
• Process issuing and receiving of payments to maintain accurate financial records
• Perform daily office tasks independently, demonstrating self-initiative and responsibility
• Utilize computer skills in Excel, Word, and PowerPoint to prepare reports and presentations

Preferred competencies and qualifications

• Relevant industry work experience to effectively support project and office functions
• Bilingual proficiency in English and Mandarin to communicate with diverse stakeholders