General Affair Specialist

ADVANTEST (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

ADVANTEST (SINGAPORE) PTE. LTD. is seeking a seasoned professional to manage corporate governance, facilities, and procurement operations in Singapore. The role covers BCM, H&S, risk management, ESG initiatives, and ISO-aligned systems maintenance.

You will coordinate internal and external audits, drive continuous improvement, and oversee travel, supplier relations and office services to ensure safe, compliant and cost-effective operations.

Qualifications

• Degree in Business Administration, Facilities Management, Supply Chain Management, Environmental Management or related discipline.
• At least 5 years of experience in General Affairs, Facilities Management, Procurement or related functions.
• MNC experience preferred with knowledge of ISO 9001/14001 management systems.

Responsibilities

• Support and coordinate governance initiatives across BCM, H&S, risk and ESG programs.
• Ensure compliance with ISO 9001, ISO 14001 and ISO 27001 and coordinate audits.
• Collaborate with subsidiaries and service providers to drive improvements.
• Oversee travel management, procurement and facilities operations for efficiency and safety.

Skills

Office facilities

Project management

Stakeholder management

Communication

Compliance mindset

Microsoft Office

Procurement process

Education

Related discipline degree

Tools

Microsoft Office

Job description

Job Description

• Support and coordinate headquarters-led corporate governance initiatives, including Business Continuity Management (BCM), Health and Safety (H&S), Risk Management, ESG Sustainability and other governance programs.
• Ensure compliance with organizational management systems and applicable ISO standards(ISO 9001, ISO 14001 and ISO27001), including audit coordination, documentation control, corrective actions and continuous improvement activities.
• Collaborate with ASP subsidiaries, internal stakeholders and external service providers to drive continuous improvement, operational efficiency and successful execution of assigned projects and initiatives.

B) Travel Management

• Manage corporate travel programs in partnership with designated travel agencies, ensuring compliance with company travel policies and standards. Oversee travel service providers, optimize travel costs, support traveler safety and emergency assistance, and deliver efficient travel solutions that meet business requirements.

C) Others:

Indirect Procurement operations

• Support Indirect Procurement operations, supplier evaluation and compliance with procurement policies and internal controls.

Facilities Management

• Formulate and implement General Affairs policies, procedures and initiatives to support business operations, workplace effectiveness and organizational objectives.
• Manage office facilities, workplace services and outsourced service providers to ensure quality service delivery, cost effectiveness and operational excellence in a safe and healthy work environment.
• Administer office support services, including car park management and other employee workplace services.

Job requirements

A) Experience

• Degree in Business Administration, Facilities Management, Supply Chain Management, Environmental Management or a related discipline, with at least 5 years of experience in General Affairs, Facilities Management, Procurement or related functions.
• MNC experience
• Working knowledge of ISO 9001 and ISO 14001 management systems, including Managemen tRepresentative, audit coordination, documentation control and continuous improvement is preferred.
• Experience in Business Continuity Planning (BCP),Corporate Governance, ESG or Sustainability initiatives will be an added advantage.

B) Skills & Competencies

• Strong knowledge of office facilities and workplace management.
• Strong project management, planning, analytical, problem-solving and process improvements skills with the ability to manage multiple priorities effectively.
• Excellent stakeholder management, negotiation and communication skills, with the ability to collaborate across all organizational levels. Drive corporate initiatives and projects to successful completion, ensuring achievement of intended objectives and outcomes.
• Self-motivated, proactive and results-oriented, with the ability to work independently in adynamic environment.
• Strong compliance mindset.
• Proficient in Microsoft Office applications.
• Experience in supplier evaluation and procurement process management is preferred.
• Willing to support urgent operational requirements when necessary.