Front Office Supervisor

HOLIDAY INN EXPRESS & SUITES SINGAPORE NOVENA; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

HOLIDAY INN EXPRESS & SUITES SINGAPORE NOVENA is seeking a Front Office Supervisor to lead guest service at the front desk and ensure a friction-free stay.

You will supervise Guest Service Agents, handle check-in/check-out, advise guests on local sights, and coordinate with housekeeping and maintenance to meet the daily schedule. A proactive communicator with English proficiency is essential for delivering True Hospitality.

Qualifications

• A tertiary or a diploma qualification or equivalent.
• 2 years' experience in front desk or guest service.
• Literate and tech-savvy; good reading, writing and computer skills.
• Positive and keen to learn attitude.
• Proficient in written and spoken English with strong communication skills.
• Basic Front Office operations knowledge.
• Flexible; night, weekend and holiday shifts.
• Singaporeans and Singapore Permanent Residents only apply.

Responsibilities

• Be the warm welcome that kicks off a memorable guest experience.
• Front Desk - Efficient check-in/check-out; handle cash and card transactions; manage bookings and up-selling.
• Conduct shift briefings; manage group room allocations and arrivals/departures; respond to emails professionally.
• Coordinate with Housekeeping, Engineering, Sales & Marketing on room status and maintenance.
• Provide information on hotel services and local attractions to guests.
• Elevate Guest Experience by acknowledging loyalty program members and anticipating guests' needs.
• Assist guests with billing and local knowledge requests.
• Support departmental targets for Guest Love and Loyalty Enrolment Efficiency.
• Lead and supervise Guest Service Agents; report to Duty Manager.
• Uphold safety and security following procedures.

Skills

Communication skills

English proficiency

Tech-savvy

Positive attitude

Guest service

Flexibility

Education

Tertiary/diploma qualification

Job description

What is the job?

The Front Office Supervisor will be the person that our guests will rely on to handle transactions, offer local insights and anticipate every detail of a friction-free experience. You will also create the warm atmosphere that makes our guests feel at home in any location.

Your day-to-day

Be the warm welcome that kicks off a memorable guest experience.

Front Desk - Delivery of efficient check-in and check-out procedures as per Standard Operating Procedures with True Hospitality and genuine interest in our Guests. Handle cash and credit card transactions. Take and manage guest bookings, up-selling opportunities and sharing of experiences to enrich their stay experiences.

Conduct shift briefings to ensure hotel activities, events and operational requirements are known on the day's schedule. Attend Group Pre-conference with Operational and Sales Leads, manage group room allocations and handle group arrivals and departures. Check responses/action all emails in a professional and timely manner. Handle IHG One Rewards Club members and non-members' room allocation, ensure rooms are assigned according to preferences.

Communicate closely and regularly with Housekeeping Supervisor on room status; arrange/prepare site inspection rooms for Sales & Marketing on a daily basis and coordinate with Engineering and Housekeeping on RPM (Preventive Maintenance) daily on the blocking and releasing after completion.

Provide information pertaining to all hotel services, local places of interests, restaurants, doctors, sightseeing tours and any other information likely to be of interest to guests.

Elevate Guest Experience - deliver our Loyalty Experience by acknowledging our IHG One Reward Club members. Stay one step ahead of guests' needs - record and act on preferences, handle messages, requests, questions and concerns proactively. Be a trusted contact for all guests.

Assist Guests with all requests; from accommodation billing to local knowledge, and basic problem handling to take care of their stay.

Drive Results - support Department in delivering on departmental targets of Guest Love, GSI, Loyalty Recognition and Loyalty Enrolment Efficiency. Deliver genuine guest experiences with True Hospitality.

Lead Others - supervise and guide Guest Service Agents. Report to Duty Manager and support other departments at peak periods. Cooperate and communicate with other departments as required.

Uphold safety and security of our guests and colleagues at the workplace in line with Hotel's Emergency Response procedures and security guidelines.

What we need from you

• A tertiary or a diploma qualification or equivalent
• 2 years' experience in front desk or guest service.
• Literate and tech-savvy - you will need a good grasp of reading, writing, and computers
• A positive and keen to learn attitude
• Must be proficient in written and spoken English and with great communication skills
• Basic Front Office operations knowledge
• Flexibility - night at times, weekend and holiday shifts are all part of the job
• Only Singaporeans and Singapore Permanent Residents need apply