Front Office Executive (Hilton Singapore Orchard)

OUE LIMITED; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

Hilton is seeking a Front Office Executive to warmly greet guests, check them in/out, and resolve issues during their stay. You will promote Hilton Honours, process payments, and communicate hotel activities and services with guests.

The role requires attentiveness, strong communication, and the ability to coordinate with Sales, Reservations and other teams. You will be responsible for delivering a welcoming experience, accurate information, and efficient service while maintaining professional

Qualifications

• Experience in front desk operations and guest services.
• Strong communication and listening skills.
• Ability to handle guest requests, complaints, and VIP needs.

Responsibilities

• Greet and register guests, process check-ins/outs and verify reservation details.
• Promote Hilton Honours and enroll new members when appropriate.
• Assist guests with payments, vouchers, and other charges.
• Provide information on hotel facilities, hours, events, and services.
• Respond to guest requests and forward to relevant teams as needed.
• Answer calls and emails promptly, document messages, and relay important guest needs.
• Record guest issues, research solutions, and negotiate resolutions.
• Ensure accurate billing and smooth departure of guests in line with reservations.

Skills

Guest service

Communication

Multitasking

Team coordination

Job description

The Front Office Executive greets and registers guests, providing prompt and courteous service. He/ she checks guests in and out, resolving guest challenges throughout their stay in our hotel during the assigned shift. This role upgrades guests as required and promotes the hotel’s services.

What will I be doing?

As the Front Office Executive, you will be responsible for performing the following tasks to the highest standards:

• Complete the registration process by inputting and retrieving information from a computer system, confirming relevant information including number of guests and room rates.


• Promote Hilton Honours and its associated benefits to guests who are not already enrolled in the program, ensuring that existing Hilton Honours members receive personal and professional service that recognizes them as important guests and that their benefits are received.


• Assist guests with payments or charges, accepting and recording vouchers, credits, traveller’s checks and other forms of payment.


• Greet guests with a friendly and sincere welcome in a positive and clear speaking voice, listen and understand requests, respond with appropriate actions and provide accurate information such on outlet hours, special VIP programs, events, etc.


• Receive special requests from guests and respond appropriately or forward requests to appropriate team members for their decisions and actions.


• Promptly answer the telephone and email inquiries, inputting messages into the computer and advising other team members of special guests’ needs.


• Record guests’ complaints, conducting thorough research to develop the most effective solution and negotiate results.


• Create a warm and welcoming arrival for guests, ensuring that they feel welcome and “at-home” upon arrival.


• Check-in guests in accordance with their reservation details, ensuring that the registration cards are completed, reservation information confirmed, Hilton Honours and Frequent Flyer numbers enquired about, and method of payment is secured.


• Handle complaints promptly and efficiently, taking the necessary action, and informing the Duty Manager/ Assistant Manager, Front Office to followed‑up where appropriate including all operational issues.


• Ensure that VIP guests are treated personally and recognized as an individual.


• Liaise with Sales, Reservations and the Business Development teams to handle corporate guests.


• Ensure a prompt and efficient departure, by settling guests’ accounts as per billing and reservation instructions, ensuring that all guests’ folios are correct.


• Input information into hotel operating system regarding guests, ensuring accuracy and that all details are completed, and the information can be clearly understood by other team members.


• Knowledgeable of the hotel’s facilities and services as well as basic knowledge of Hilton brand.


• Keeping up to date with information on facilities, attractions, and places of interests, sightseeing and activities in and around the hotel.


• Report problems with hotel systems, hardware or facilities to the appropriate parties and follow‑up to ensure that corrective action has been taken.


• Pass on information effectively, ensuring that all necessary details are communicated to the intended person and that any pending action is completed, and guest satisfaction is confirmed.


• Attend daily briefings, shift handovers, meetings and read the logbook on a daily basis.


• Ensure that the day-to‑day functions of the front desk are completed, including but not limited to checklists, trace reports, credit limit checks, and online back‑ups.


• Check registration cards, meetings and functions information, billing instructions and reservation backups to ensure that all information received is acted upon accordingly.


• Ensure that the front desk stock is managed and not wasted, maintaining costs where applicable.


• Keep up to date and aware of competitor activities in order to be well informed.


• Comply with