Front Desk & Office Operations Coordinator

Marex Group; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Marex Group Singapore is seeking a Workplace Coordinator to manage front desk, reception, visitor greeting, and mail flow. You will provide essential clerical and administrative support to ensure smooth day-to-day operations, including coordinating calendars and logistics, restocking pantry and office supplies, and maintaining a safe, tidy workspace.

The role requires compliance with relevant MAS requirements and Marex's Code of Conduct.

Qualifications

• Excellent verbal and written communication with clients and colleagues.
• Experience in a regulated, compliance-conscious environment.
• Strong organisational skills and attention to detail.
• Ability to manage calendars and logistics effectively.

Responsibilities

• Welcome clients and visitors at reception and direct them to staff.
• Answer and direct incoming phone calls, take messages and respond to emails.
• Sort and distribute mail, prepare outgoing courier, and assist with clerical tasks.
• Coordinate meeting calendars, schedule appointments and booking logistics.
• Monitor office levels, restock pantry supplies and maintain inventory.
• Ensure a safe, tidy workspace and basic office upkeep.
• Coordinate ordering and delivery of group purchases for client gifts.
• Provide general clerical support to staff and management.

Skills

Verbal communication

Written communication

Teamwork

Multitasking

Resilience

Policy awareness

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Marex Group Singapore is seeking a Workplace Coordinator to manage front desk, reception, visitor greeting, and mail flow. You will provide essential clerical and administrative support to ensure smooth day-to-day operations, including coordinating calendars and logistics, restocking pantry and office supplies, and maintaining a safe, tidy workspace.

The role requires compliance with relevant MAS requirements and Marex's Code of Conduct.