Workplace Coordinator - Singapore (VN3068)

Marex; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Marex is seeking a competent Front Desk & Receiptionist to greet visitors, answer calls, and manage mail and couriers. You will provide essential clerical support to ensure smooth daily operations while complying with Sarbanes Oxley requirements relevant to your role.

Key responsibilities include coordinating meetings, managing calendars, maintaining inventory for office supplies, and coordinating vendor deliveries. Strong communication and multitasking skills are essential in this role.

Qualifications

• Excellent verbal and written communication for client interactions.
• Proficient with MS Office tools (Outlook, Excel, Word) for daily tasks.
• Ability to multitask in a fast-paced, professional environment.

Responsibilities

• Welcome clients and visitors at reception and direct them to staff.
• Answer and direct incoming phone calls and respond to general emails.
• Sort mail, prepare outgoing couriers, and assist with clerical tasks.
• Coordinate meeting calendars and schedule appointments.

Skills

Excellent communication

Multitasking

Team player

Adaptability

Problem solving

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Marex has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics.

The office management department acts as the operational backbone of the business, dedicated to maximizing efficiency and maintaining a productive work environment.

Role Summary

Manage front desk & reception, greeting visitors, answering main hotline, and handling incoming/outgoing mail and packages. Provide essential clerical and administrative support to ensure smooth day-to-day business operations. Duties include: All employees are expected to understand and comply with any Sarbanes Oxley operational requirements relevant to their role.

Overall Responsibilities

• Welcome clients and visitors at reception, determine their needs and direct them to the appropriate staff member.
• Answer and direct incoming phone calls, take accurate messages, and respond to general email inquiries.
• Sort and distribute incoming mail, prepare outgoing courier, and assist with clerical tasks.
• Coordinate meeting calendars, schedule appointments, and manage booking logistics.
• Monitor office levels, order restocks and maintain inventory for pantry food & beverage supplies, stationery, and corporate merchandise.
• Ensure the workplace is well-maintained with basic upkeep, minor repairs, and ensuring a safe, tidy workspace.
• Co-ordianate ordering and delivery of group purchases for client gifts (e.g. mooncakes, Christmas hampers).
• Provide general clerical and administrative assistance to staff and management.
• Assist with logistics for internal staff events and external client events.
• Monitor and record visitor entries to maintain accurate Compliance records.
• Issue, track, and maintain staff access cards, coordinating replacements when needed.
• Source and liaise with vendors to meet office needs efficiently.

Standard Responsibilities

• Ensuring compliance with the company’s regulatory requirements under the MAS.
• Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with.
• Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values.
• At all times complying with Marex's Code of Conduct.
• To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility.
• To report any breaches of policy to Compliance and/ or your supervisor as required.
• To elevate risk events immediately.
• To provide input to risk management processes, as required.
• The Company may require you to carry out other duties from time to time

Competencies, Skills And Experience

Competencies

• Excellent verbal and written communication skills to interact with clients and team members professionally.
• A collaborative team player, approachable, self-efficient and influences a positive work environment
• Ability to multitask, prioritize daily tasks, and work in a fast-paced environment.
• Resilient in a challenging, fast-paced environment
• Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness

Skills And Experience

• Problem solving skills
• Working knowledge of office software (Microsoft Outlook, Excel, Word, etc.)
• Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this.

Company Values

Be collaborative - by working together across the organization, we foster teamwork, can better respond to challenges and successfully deliver for our clients

Act with integrity - we pride ourselves on our honesty and high ethical standards. We apply these values when working with all our clients, colleagues and other stakeholders

Be adaptable and entrepreneurial - we embrace change as markets evolve to constantly increase our efficiency and create innovative solutions for our clients. We are interested in the world around us and inquisitive about understanding the challenges and opportunities our clients face.

Be respectful - how we treat each other, and our clients says everything about who we are. We always act respectfully and treat people fairly in everything we do.

Nurture talent - we aim to grow our own talent and make Marex the place ambitious, hardworking and talented people choose to build their career. This means giving and taking stretch opportunities, taking risks, and committing to career development and support - for ourselves and our teams.

Conduct Rules

You must:

• Act with integrity
• Act with due skill, care and diligence
• Be open and cooperative with the FCA, the PRA and other regulators (where applicable)
• Pay due regard to the interests of customers and treat them fairly
• Observe proper standard of market conduct
• Act to deliver good outcomes for retail customers