Front Desk & Administrative Specialist

ACHIEVE CAREER CONSULTANT PTE LTD; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

ACHIEVE CAREER CONSULTANT PTE LTD, partnering with an established maritime organisation, is hiring an Administrative Executive to support day-to-day office operations, coordination, and front-desk management.

You will handle internal communications, filing, travel arrangements, vendor liaison, meeting scheduling, mail and courier, and cross-functional support across Finance and Human Resources with a focus on accuracy and discretion.

Qualifications

• Diploma or Degree in Business Administration or related field.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong organisational and time management skills with multitasking ability.
• Good communication and interpersonal skills with a customer-oriented approach.

Responsibilities

• Support day-to-day office operations and administrative coordination.
• Front-desk management and greeting visitors professionally.
• Prepare and distribute internal communications, reports, and documentation.
• Maintain filing systems (electronic and physical) and ensure records are accessible.
• Coordinate travel logistics, meetings, and room bookings with stakeholders.
• Liaise with vendors for maintenance of office equipment and services.
• Assist cross-functionally with Finance and Human Resources as needed.
• Data entry and ensure accuracy, confidentiality, and integrity of records.

Skills

Microsoft Office

Time management

Communication

Teamwork

Attention to detail

Education

Business Administration diploma

Tools

MS Office Suite

Job description

ACHIEVE CAREER CONSULTANT PTE LTD, partnering with an established maritime organisation, is hiring an Administrative Executive to support day-to-day office operations, coordination, and front-desk management.

You will handle internal communications, filing, travel arrangements, vendor liaison, meeting scheduling, mail and courier, and cross-functional support across Finance and Human Resources with a focus on accuracy and discretion.