Front Desk & Admin Coordinator - 1-Year Contract

Tangspac Consulting Group; Singapore; On-site; SGD 27,000 - 36,000; Part time

Job summary

Tangspac Consulting Group is seeking a proactive front desk and general administrative assistant for a School General Office located near Newton MRT, Singapore. This 1-year contract role focuses on welcoming visitors, handling queries, coordinating communications, and supporting daily operations.

You will manage correspondence, attendance records, office supplies, event setup, and basic facilities coordination, reporting to the Admin Manager.

Qualifications

• Minimum 2 years of relevant experience in front desk, customer service, and general administrative functions.
• Proficiency in Microsoft Office applications and operation of general office equipment.

Responsibilities

• Greet and assist visitors, parents, students, and the public at the front desk to provide timely and accurate information
• Receive, sort, handle, and dispatch incoming and outgoing correspondence, parcels, and deliveries efficiently
• Manage incoming telephone calls and direct them to appropriate staff or departments promptly
• Facilitate issuance and collection of graduation certificates, academic certificates, and other official documents for students
• Update and maintain accurate attendance records for students and staff to support school administration
• Manage and maintain internal facility bookings within the School campus to ensure smooth scheduling
• Maintain and update the School's internal calendar to reflect current events and activities
• Assist with photocopying, printing, laminating, and preparation of school-related materials to support school functions
• Coordinate transport arrangements and confirmations for CCAs and school events
• Update the School's organisation chart and honour rolls to keep records current
• Coordinate maintenance of office equipment to ensure functionality and timely repairs
• Arrange orders for fruit/health baskets and other office supplies to maintain office needs
• Prepare refreshments and set up event venues, including table skirting arrangements, to support school events
• Monitor and replenish office supplies, including first aid box contents, stationery, and consumables to maintain readiness
• Assist in emergency situations by contacting ambulance services when instructed by authorized personnel
• Perform other administrative or related duties as assigned by the Admin Manager or designated supervisors

Skills

Front desk operations

Customer service

Administrative tasks

Communication

Tools

Microsoft Office

Office equipment

Job description

Tangspac Consulting Group is seeking a proactive front desk and general administrative assistant for a School General Office located near Newton MRT, Singapore. This 1-year contract role focuses on welcoming visitors, handling queries, coordinating communications, and supporting daily operations.

You will manage correspondence, attendance records, office supplies, event setup, and basic facilities coordination, reporting to the Admin Manager.