Food & Beverage Admin Executive

CAPELLA HOTEL, SINGAPORE; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Capella Hotel Singapore is seeking a dynamic F&B Admin Executive who is tech-forward and growth-oriented. You will drive operational excellence using advanced AI-enabled productivity tools, master MS Office, and craft sharp executive decks.

The role emphasizes end-to-end project management, calendar optimization, and seamless cross-functional coordination within a fast-paced F&B environment. You will also focus on automating data parsing, refining presentations, and drafting high-level

Qualifications

• 2 years of experience in administration.
• Advanced proficiency in Microsoft Office 365, particularly Excel, Word, and PowerPoint.
• Proficiency in AI-powered productivity tools.
• Proficiency in digital collaboration platforms.
• Advanced skills in Canva.

Responsibilities

• Use Microsoft Office for utilization tracking, complex reporting, documentation, and create high-impact executive decks.
• Create sharp corporate presentations, menus, and departmental lookbooks.
• Use workspace tools and cross-platform integrations to keep communication seamless.
• Leverages AI tools to automate data parsing, synthesize financial targets, and accelerate numerical computing.
• Refine presentations, sharpen strategic targets, and draft high-level communications.
• Continuously seeks out and implements AI-driven shortcuts to make daily administrative tasks smarter and faster through workflow automation
• Manages end-to-end project timelines for the F&B division, ensuring cross-functional teams meet strict operational deadlines.
• Tracks and reports on utilization ratios to ensure assets, labour, and budgets are deployed with maximum efficiency.
• Master calendar optimization, task prioritization, and bottleneck resolution in fast-paced environments.
• Brings a happy, high-energy attitude to the workspace, supporting leadership and elevating the F&B brand.

Skills

Advanced Microsoft Office

AI-powered productivity tools

Digital collaboration platforms

Tools

Canva

Job description

Position Overview

The Food & Beverage Admin Executive is dynamic, tech-forward, and growth-oriented, with a passion for the food and beverage sector. The individual is naturally curious and positive professional who takes immense pride in driving operational excellence. The individual combines master-level proficiency in modern productivity software with advanced AI-utilisation skills to crunch numbers, build sharp data-driven presentations, and optimize department utilization ratios. Exceptionally skilled in agile time management and complex project tracking, serving as the central coordinator to ensure the entire F&B department hits its strategic timelines flawlessly.

The Role

Advanced Software & Tech Fluency

• Use Microsoft Office software for utilization tracking, complex reporting, documentation), and create high-impact executive decks.
• Create sharp corporate presentations, menus, and departmental lookbooks.
• Use workspace tools and cross-platform integrations to keep communication seamless.

Next-Gen AI & Efficiency Integration

• Leverages AI tools to automate data parsing, synthesize financial targets, and accelerate numerical computing.
• Utilises AI to refine presentations, sharpen strategic targets, and draft prompt, high-level communications.
• Continuously seeks out and implements AI-driven shortcuts to make daily administrative tasks smarter and faster through workflow automation

Project Management & Timeline Delivery

• Manages end-to-end project timelines for the F&B division, ensuring cross-functional teams meet strict operational deadlines.
• Tracks and reports on utilization ratios to ensure assets, labour, and budgets are deployed with maximum efficiency.
• Master calendar optimization, task prioritization, and bottleneck resolution in fast-paced environments.

Soft Skills & Professional Mindset

• Has desire to learn new technologies, refine systems, and grow alongside the business.
• Thrives under pressure, effortlessly pivoting to meet changing culinary and corporate priorities.
• Brings a happy, high-energy attitude to the workspace, taking genuine pride in supporting leadership and elevating the F&B brand.

Talent Profile

• 2 years of experience in administration
• Advance proficiency in Microsoft Office 365, particularly Excel, Word, and PowerPoint
• Proficiency in AI-powered productivity tools
• Proficiency in digital collaboration platforms
• Advance skills in Canva