F&B Operation Admin

NESUTO & CO. (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

NESUTO & CO. (SINGAPORE) PTE. LTD.

is seeking an F&B Operations Admin to provide administrative and operational support for daily food and beverage activities. You will manage documentation, inventory, purchasing records, and staff administration to help operations run smoothly. Responsibilities include preparing reports, liaising with suppliers, maintaining records, onboarding new staff, and assisting with outlet openings or events.

Qualifications

• Diploma or equivalent qualification in Business Administration, Hospitality, F&B Management, or related field.
• 1–3 years of administrative or F&B operations experience.
• Good working knowledge of Microsoft Office, particularly Excel.
• Strong organizational and time-management skills.
• Good attention to detail and accuracy in documentation.
• Good communication and interpersonal skills.
• Able to work independently as well as with cross-functional teams.
• Knowledge of POS, inventory, purchasing, or accounting systems is an advantage.

Responsibilities

• Provide day-to-day administrative support to the F&B Operations team.
• Maintain accurate records, reports, forms, checklists, and operational documents.
• Coordinate internal communications and follow up on operational matters.
• Assist with preparation of meetings, schedules, and operational updates.
• Ensure proper filing and documentation of F&B records.
• Assist in monitoring inventory levels and stock movements.
• Prepare and maintain purchase orders, delivery orders, invoices, and related documents.
• Liaise with suppliers regarding orders, deliveries, discrepancies, and product availability.
• Assist with monthly stock counts and inventory reconciliation.
• Track wastage, usage, and stock variances and highlight irregularities to management.
• Compile daily, weekly, and monthly F&B sales reports.
• Assist in tracking sales, expenses, costs, and operational performance.
• Maintain accurate records for food and beverage costs.
• Prepare reports and supporting documents for management review.
• Assist with basic data entry and analysis using Excel or other systems.
• Assist with staff scheduling, attendance, leave records, and related documentation.
• Coordinate operational communications with outlet and kitchen teams.
• Maintain updated staff records and training documentation.
• Assist management with onboarding and administrative arrangements for new employees.
• Ensure operational documents and records are maintained according to company requirements.
• Assist in monitoring food safety, hygiene, workplace safety, and operational standards.
• Support internal audits, inspections, and management reviews.
• Follow up with relevant departments on corrective actions and outstanding issues.
• Assist in outlet openings, events, promotions, and special F&B projects when required.
• Coordinate with Finance, HR, Procurement, Kitchen, Operations, and other departments.
• Perform other duties and ad-hoc administrative tasks assigned by management.

Skills

Organizational skills

Time management

Communication

Attention to detail

Teamwork

Independent working

Cross-functional coordination

Problem solving

Education

Diploma in Business Administration / Hospitality / F&B Management

Tools

Excel

POS systems

Inventory software

Job description

Job Summary

The F&B Operations Admin provides administrative and operational support to ensure the smooth and efficient running of daily food & beverage operations. The role involves coordinating documentation, inventory and purchasing records, staff administration, sales reporting, supplier communication, and other operational matters.

Key Responsibilities

1. Administrative & Operational Support

• Provide day-to-day administrative support to the F&B Operations team.

• Maintain accurate records, reports, forms, checklists, and operational documents.

• Coordinate internal communications and follow up on operational matters.

• Assist with preparation of meetings, schedules, and operational updates.

• Ensure proper filing and documentation of F&B records.

2. Inventory & Purchasing Administration

• Assist in monitoring inventory levels and stock movements.

• Prepare and maintain purchase orders, delivery orders, invoices, and related documents.

• Liaise with suppliers regarding orders, deliveries, discrepancies, and product availability.

• Assist with monthly stock counts and inventory reconciliation.

• Track wastage, usage, and stock variances and highlight irregularities to management.

3. Sales & Reporting

• Compile daily, weekly, and monthly F&B sales reports.

• Assist in tracking sales, expenses, costs, and operational performance.

• Maintain accurate records for food and beverage costs.

• Prepare reports and supporting documents for management review.

• Assist with basic data entry and analysis using Excel or other systems.

4. Staff Administration

• Assist with staff scheduling, attendance, leave records, and related documentation.

• Coordinate operational communications with outlet and kitchen teams.

• Maintain updated staff records and training documentation.

• Assist management with onboarding and administrative arrangements for new employees.

5. Compliance & Operations

• Ensure operational documents and records are maintained according to company requirements.

• Assist in monitoring food safety, hygiene, workplace safety, and operational standards.

• Support internal audits, inspections, and management reviews.

• Follow up with relevant departments on corrective actions and outstanding issues.

6. General Support

• Assist in outlet openings, events, promotions, and special F&B projects when required.

• Coordinate with Finance, HR, Procurement, Kitchen, Operations, and other departments.

• Perform other duties and ad-hoc administrative tasks assigned by management.

Requirements

• Diploma or equivalent qualification in Business Administration, Hospitality, F&B Management, or a related field.

• 1–3 years of administrative or F&B operations experience preferred.

• Good working knowledge of Microsoft Office, particularly Excel.

• Strong organizational and time-management skills.

• Good attention to detail and accuracy in documentation.

• Good communication and interpersonal skills.

• Able to work independently as well as with cross-functional teams.

• Comfortable working in a fast-paced F&B environment.

• Knowledge of POS, inventory, purchasing, or accounting systems is an advantage.

Key Competencies

• Administrative and organizational skills

• Attention to detail

• Inventory and document control

• Data entry and reporting

• Communication and coordination

• Problem-solving

• Teamwork

• Time management

• Confidentiality and professionalism