Food & Beverage Admin Executive

Capella Hotels and Resorts; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Capella Hotels and Resorts in Singapore is seeking a dynamic F&B Admin Executive to drive operational excellence through advanced AI and MS Office proficiency. You will coordinate cross-functional teams, manage budgets and calendars, and deliver sharp data-driven presentations for leadership.

The role emphasizes AI-driven data parsing, fast-paced project tracking, and a positive, adaptable mindset to align with strategic timelines.

Qualifications

• 2 years of experience in administration.
• Advanced proficiency in Microsoft Office 365, particularly Excel, Word, and PowerPoint.
• Proficiency in AI-powered productivity tools.

Responsibilities

• Use Microsoft Office for utilization tracking, reporting, documentation, and executive decks.
• Create sharp corporate presentations, menus, and departmental lookbooks.
• Use workspace tools and cross-platform integrations to keep communication seamless.
• Leverage AI tools to automate data parsing, synthesize financial targets, and accelerate numerical computing.
• Utilise AI to refine presentations, sharpen strategic targets, and draft high-level communications.
• Automate daily administrative tasks through workflow automation.
• Manage end-to-end project timelines for the F&B division and ensure cross-functional teams meet deadlines.
• Track and report utilization ratios to optimize assets, labour, and budgets.
• Master calendar optimization, task prioritization, and bottleneck resolution.

Skills

Admin experience

MS Office 365

Excel

Word

PowerPoint

AI productivity tools

Tools

Microsoft Office 365

Excel

Word

PowerPoint

Job description

The Food & Beverage Admin Executive is dynamic, tech-forward, and growth-oriented, with a passion for the food and beverage sector. The individual is naturally curious and positive professional who takes immense pride in driving operational excellence. The individual combines master-level proficiency in modern productivity software with advanced AI-utilisation skills to crunch numbers, build sharp data-driven presentations, and optimize department utilization ratios. Exceptionally skilled in agile time management and complex project tracking, serving as the central coordinator to ensure the entire F&B department hits its strategic timelines flawlessly.

The Role

Advanced Software & Tech Fluency

• Use Microsoft Office software for utilization tracking, complex reporting, documentation), and create high-impact executive decks.
• Create sharp corporate presentations, menus, and departmental lookbooks.
• Use workspace tools and cross-platform integrations to keep communication seamless.
• Leverages AI tools to automate data parsing, synthesize financial targets, and accelerate numerical computing.
• Utilises AI to refine presentations, sharpen strategic targets, and draft prompt, high-level communications.
• Continuously seeks out and implements AI-driven shortcuts to make daily administrative tasks smarter and faster through workflow automation

Project Management & Timeline Delivery

• Manages end-to-end project timelines for the F&B division, ensuring cross-functional teams meet strict operational deadlines.
• Tracks and reports on utilization ratios to ensure assets, labour, and budgets are deployed with maximum efficiency.
• Master calendar optimization, task prioritization, and bottleneck resolution in fast-paced environments.

Soft Skills & Professional Mindset

• Has desire to learn new technologies, refine systems, and grow alongside the business.
• Thrives under pressure, effortlessly pivoting to meet changing culinary and corporate priorities.
• Brings a happy, high-energy attitude to the workspace, taking genuine pride in supporting leadership and elevating the F&B brand.

Talent Profile

• 2 years of experience in administration
• Advance proficiency in Microsoft Office 365, particularly Excel, Word, and PowerPoint
• Proficiency in AI-powered productivity tools