Finance Operations Specialist: AP & Procurement

FWD SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

FWD Singapore PTE. LTD. is seeking an Accounts Payable professional to support procurement and vendor payments within the Finance Operations team. You will ensure timely invoice processing, PO matching, and accurate account coding, while maintaining strong vendor data and audit-ready records.

You'll interact with internal stakeholders, support month-end closing, and help drive process improvements using Oracle and eBao systems. Prior insurance experience is preferred.

Qualifications

• Diploma in Accountancy or equivalent professional qualification with 2 years of relevant experience in Insurance Industry.
• Strong accounting fundamentals.
• Good communication skills.
• Good MS Excel skills.

Responsibilities

• Administer purchase requisitions, ensure completeness of supporting documents and approvals, and monitor requisitions through purchase order issuance and closure.
• Maintain vendor master data, support new vendor onboarding and changes, perform required validation checks, and respond to vendor and internal stakeholder enquiries.
• Process vendor invoices and payments accurately and on time, including invoice validation, purchase order matching, account coding and approval checks.
• Process staff reimbursement claims, including verification of supporting documents, policy compliance, correct coding, approval status and timely payment.
• Process policy-related payments, including validation of payment instructions, supporting documentation and settlement details.
• Monitor payment status, follow up on rejected or returned transactions, resolve exceptions promptly, and maintain complete records for audit and control purposes.
• Support fixed assets processing, including depreciation run and supporting schedules.
• Prepare monthly journals, including payroll, bank charges, prepayments, reclassifications and other routine finance entries, with appropriate supporting schedules and approvals.
• Prepare monthly balance sheet reconciliations, including bank, accounts payable, payroll and other assigned accounts; investigate reconciling items and ensure timely clearance.
• Prepare and maintain bank mandate documentation, including authorised signatory appointments and changes, supporting resolutions and submission to banks, ensuring records are complete, accurate and properly approved.
• Support month-end closing, audit requests, statutory and tax-related documentation, process improvement and user acceptance testing for Oracle and policy systems

Skills

Strong accounting fundamentals

Good communication skill

Good MS Excel skills

Well-organised

Detail oriented

Agile adaptation

Ability to meet deadlines

Independent & proactive

Cross-department liaison

Education

Diploma in Accountancy or equivalent professional qualification

Tools

Oracle accounting system

eBao policy systems

Job description

FWD Singapore PTE. LTD. is seeking an Accounts Payable professional to support procurement and vendor payments within the Finance Operations team. You will ensure timely invoice processing, PO matching, and accurate account coding, while maintaining strong vendor data and audit-ready records.

You'll interact with internal stakeholders, support month-end closing, and help drive process improvements using Oracle and eBao systems. Prior insurance experience is preferred.