FINANCE/HR/ADMIN MANAGER

The Operation Hope Foundation Ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Operation Hope Foundation Ltd. is seeking a Finance/HR/Admin Manager to provide robust financial control, administrative and HR support for Singapore and overseas operations. You will support programs, donor relations and fundraising in Singapore and abroad.

You will analyse complex Excel reports, train overseas staff, and liaise with auditors to ensure compliance across multiple jurisdictions. A diploma in accounting and 3 years of experience are required.

Qualifications

• 3 years experience in accounting and administration.
• Good at financial analysis and familiar with complex Excel sheets.
• Willing to learn and be mentored since overseas operations are new to most Singaporeans.

Responsibilities

• Analyse Excel spreadsheets to produce management reports and detect wastages and fraud.
• Use advanced Excel formulas such as VLookup, SumIfs and pivot tables.
• Communicate, manage and train overseas staff in Cambodia and Nepal so that data is accurately entered and reports sent on time.
• Visit the overseas offices quarterly to understand costs in the field and to manage and train the overseas staff.
• Liaise with external Accounting Firm that handles bookkeeping and accounting reports in Singapore, Nepal and Cambodia.
• Liaise with external auditors in Singapore, Cambodia and Nepal.
• Apply for Fund Raising Permits and ensure audited fundraising reports are sent on time.
• Maintain donor database and ensure proper storage of key documents.
• Provide support to Operations and Marketing and keep track of staff leave, recruitment and interviews for new staff.
• Send weekly reports from access control system to management.

Skills

Financial analysis

Excel skills

Multitasking

Staff training

Liaison with auditors

Education

Diploma in Accounting

Job description

esAbout the role

Operation Hope Foundation is a Singapore registered charity (founded in 2001) with operations in Cambodia and Nepal. We are looking for a Finance/HR/Admin Manager to provide financial control, administrative and HR support to our Singapore and overseas operations. You will support our programs including Children Homes in Prey Veng, Cambodia and Pokhara, Nepal; Student Sponsorship Programs in Cambodia; Community projects; Volunteer programs; and Livelihood programs. You will also support fund raising, social media advertising, donor relations and organizing events in Singapore.

Key responsibilities

• Analyse Excel spreadsheets to produce management reports and detect wastages and fraud

• Use advanced Excel formulas such as VLookup, SumIfs and pivot tables

• Communicate, manage and train overseas staff in Cambodia and Nepal so that data is accurately entered and reports sent on time

• Visit the overseas offices quarterly to understand costs in the field and to manage and train the overseas staff

• Ensure familiarity with accounting/book keeping standards and regulations

• Liaise with external Accounting Firm that handles bookkeeping and accounting reports in Singapore, Nepal and Cambodia

• Liaise with external auditors in Singapore, Cambodia and Nepal

• Apply for Fund Raising Permits and ensure audited fundraising reports are sent on time

• Liaise with Ministry of Communications, Culture and Youth as the reporting Ministry

• Maintain office IT system, ensuring proper backups, anti-virus software, and liaison with vendors who provide email and web servers

• Maintain donor database

• Ensure proper storage of key documents

• Provide support to Operations and Marketing

• Keep track of staff's leave, recruitment and arrange interviews for new staff

• Send weekly reports from access control system to management

About you

• 3 years experience in accounting and administration required

• Diploma in Accounting

• Able to work independently and comfortable with multitasking

• Good at financial analysis and familiar with complex Excel sheets

• Some experience with audit reports and liaison with external auditors

• Willing to learn and be mentored since overseas operations are new to most Singaporeans

About us

Operation Hope Foundation is a Singapore registered charity (founded in 2001) with operations in Cambodia and Nepal. We have a sizeable staff overseas and a handful of staff in Singapore that looks after fund raising and providing management and operational support to our overseas projects.