Finance & Executive Operations Specialist

XSOFT PTE. LTD.; Singapore; Vor Ort; SGD 48.000 - 68.000; Vollzeit

Zusammenfassung

XSOFT PTE. LTD. is seeking a Finance & Executive Operations Specialist in Singapore. The role combines project billing, core accounting, and light executive support to the Company Director.

Requirements include a diploma/degree in accountancy or finance and 2–5 years in SME accounting or billing. Proficiency in MS Excel and SME accounting systems is preferred. Fluency in English and Mandarin is expected.

Qualifikationen

• Proficient MS Excel with advanced functions (VLOOKUP, Pivot Tables).
• 2–5 years in SME accounting, billing/operations or commercial admin.
• English and Mandarin proficiency for regional liaison.

Aufgaben

• Projects: invoicing, milestones billing, and document verification.
• Core accounting: AP/AR processing, bank reconciliations, GST filings, audits.

Kenntnisse

MS Excel

Analytical skills

English & Mandarin

Ausbildung

Diploma/Degree in Accountancy/Finance

Tools

Jaz

Xero

QuickBooks

Financio

Jobbeschreibung

Job Overview

We are seeking an agile, highly organized, and detail-oriented Finance & Executive Operations Specialist . This multifaceted role primarily drives commercial project billing and fulfillment operations (45%) and core accounting functions (40%) , complemented by light executive support to the Company Director (15%) .

Key Responsibilities

1. 1.Commercial Project Operations & Invoicing (45% - Core Focus)
   1. Project Milestone Billing: Generate and issue customer sales invoices, credit notes, and progress billings in strict alignment with project contracts and delivery milestones.
   2. Fulfillment & Document Matching: Cross-verify purchase orders (POs), vendor bills, delivery orders (DOs), and project sign-off sheets to ensure 100% accuracy prior to billing.
   3. AR Management & Collections: Monitor accounts receivable aging, issue monthly statements of accounts (SOA), and liaise actively with clients on prompt payment collection.
   4. KYC & Onboarding Support: Assist in compiling compliance documentation packs for bank periodic reviews, vendor onboarding, and customer credit checks.
2. 2.Core Financial Duties & Bookkeeping (40% - Core Focus)
   1. Day-to-day AP/AR: Process daily accounts payable and receivable entries, execute supplier disbursements, and verify employee expense claims.
   2. Bank Reconciliation: Perform regular multi-currency bank reconciliations and maintain accurate transaction watermarks and cash tracking.
   3. Audit & Tax Liaison: Coordinate with external corporate secretaries, auditors, and tax agents for quarterly GST filings and annual financial audits.
   4. Financial Archiving: Maintain rigorous records of commercial contracts, payment vouchers, bank slips, and tax invoices.
3. 3.Director Executive Support (PA) (15% - Secondary)
   1. Executive Coordination: Provide calendar and meeting scheduling assistance, and arrange corporate travel itineraries (flights, hotels) for the Director.
   2. Claims Handling: Collate and submit the Director's business receipts and confidential expense claims.
   3. Ad-hoc Administration: Follow up on cross-departmental task reminders and handle basic executive errands with strict confidentiality.

Requirements & Qualifications

• Education: Diploma or Degree in Accountancy, Finance, Business Administration, or related disciplines.
• Experience: 2-5 years of relevant hands-on experience in SME accounting, billing/operations, or commercial administration.
• Skills: Proficient in MS Excel (VLOOKUP, Pivot Tables); hands-on familiarity with SME accounting systems (e.g., Jaz, Xero, QuickBooks, Financio) is an asset.
• Languages: Professional written and spoken proficiency in English and Mandarin (to liaise with regional clients and overseas vendor teams).
• Key Traits: High integrity and discretion, strong numerical precision, and proactive organizational skills.

Eligibility:

Singapore Citizen or Permanent Resident (PR) only (No work pass quota)