Finance Executive

Singapore Association for Mental Health, The; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Singapore Association for Mental Health, The is seeking an experienced finance professional to handle monthly closing, client allowances, and treasury tasks at our Singapore location. You will manage payables/receivables, GIRO processing, and assist with audits and budgeting in a social services context.

The role requires 3-5 years' relevant experience, a professional accounting certificate, and strong integrity, communication, and IT skills.

Qualifications

• Minimum 3-5 years of relevant work experience.
• Professional certificate in accounting preferred.
• A team player who can work independently when required.
• Meticulous and possesses a high level of integrity.
• Good knowledge of accounting practices.
• Good communication and problem-solving skills.
• Possess good IT skills.
• Candidates with working experience in a Social Service Organization will be an advantage.

Responsibilities

• Manage accounts payable and receivable for centres, including document processing and monthly client allowance transactions.
• Process client allowance payments, receipts, and reimbursements.
• Support internal audit activities.
• Monitor and update in-centre payments for centres, including communication on receipt issuance.
• Provide monthly bank statements to outsourced bookkeepers and centres.
• Assist with monthly payment processing, vendor GIRO verification, payment schedules, and tracking of payment-related issues.
• Prepare financial documentation and support year-end audit requirements.
• Review and verify client allowance documents and timesheets.
• Prepare and upload GIRO payments for approval.
• Provide weekly PayNow transaction updates for Pushcart sales.
• Prepare and distribute monthly client allowance schedules to centres.
• Support the annual budgeting exercise.
• Prepare quarterly budget variance analyses for departmental review.
• Assist with cash flow planning and fixed deposit placements.
• Maintain fixed asset registers and related records.
• Manage asset additions, movements, tagging, and capitalization of donated assets.
• Update asset information through IT onboarding processes.
• Conduct annual fixed asset verification exercises for centres.
• Process petty cash claims and reimbursements for HQ.
• Assist with petty cash and donation box counts at centres.
• Conduct annual petty cash verification exercises.
• Assist in reviewing and updating policies and procedures.
• Prepare meeting minutes for subcommittee meetings.
• Issue official non-tax exemption receipts.
• Support banking-related administrative matters.
• Manage issuance and inventory of official receipt booklets.
• Undertake other duties and projects as assigned.

Skills

Team player

Independent when required

Meticulous

Integrity

Good communication

Problem solving

IT skills

Education

Professional accounting certificate

Job description

Job Responsibilities

A. Monthly Financial Closing & Reporting

• Manage accounts payable and receivable for centres, including document processing and monthly client allowance transactions.
• Process client allowance payments, receipts, and reimbursements.
• Support internal audit activities
• Monitor and update in-centre payments for centres, including communication on receipt issuance.
• Provide monthly bank statements to outsourced bookkeepers and centres.
• Assist with monthly payment processing, vendor GIRO verification, payment schedules, and tracking of payment-related issues.
• Prepare financial documentation and support year-end audit requirements.

B.Monthly Client Allowance Processing

• Review and verify client allowance documents and timesheets.
• Prepare and upload GIRO payments for approval.
• Provide weekly PayNow transaction updates for Pushcart sales.
• Prepare and distribute monthly client allowance schedules to centres.

C.Budgetary Control

• Support the annual budgeting exercise.
• Prepare quarterly budget variance analyses for departmental review.

D.Cash Flow & Treasury Management

• Assist with cash flow planning and fixed deposit placements.

E.Fixed Asset Management

• Maintain fixed asset registers and related records.
• Manage asset additions, movements, tagging, and capitalization of donated assets.
• Update asset information through IT onboarding processes.
• Conduct annual fixed asset verification exercises for centres.

F.Petty Cash Management

• Process petty cash claims and reimbursements for HQ.
• Assist with petty cash and donation box counts at centres.
• Conduct annual petty cash verification exercises.

G.Policy & Procedure Management

• Assist in reviewing and updating policies and procedures.

H.Administrative & Ad Hoc Support

• Prepare meeting minutes for subcommittee meetings.
• Issue official non-tax exemption receipts.
• Support banking-related administrative matters.
• Manage issuance and inventory of official receipt booklets.
• Undertake other duties and projects as assigned.

Qualifications & Experience

• Minimum 3-5 years of relevant work experience.
• Professional certificate in accounting preferred.
• A team player who can work independently when required.
• Meticulous and someone who possesses a high level of integrity.
• Good knowledge of accounting practices.
• Good communication and problem-solving skills.
• Possess good IT skills.
• Candidates with working experience in a Social Service Organization will be an advantage.

Work Location:Blk 139 Potong Pasir Avenue 3, #01-136, Singapore 350139