Finance Executive

FAITH METHODIST CHURCH; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

FAITH METHODIST CHURCH in Singapore is seeking a Finance Executive to maintain accurate accounts receivable records, manage petty cash controls, process missionary support payments and staff or volunteer expense claims, and keep financial records well organised for easy retrieval.

The role covers monthly closing, bank reconciliations, audit support, and assisting with year-end processes, with duties assigned by the Finance Manager as needed.

Qualifications

• Diploma in Accountancy or Finance related discipline.
• Minimum 5 years of relevant experience in finance.
• Experience in charity or church sector is advantageous.
• Proficient in MS Excel and Microsoft Office applications.
• Experience with MYOB, QuickBooks, Xero or similar accounting systems.
• Strong organisational and communication skills with high integrity and confidentiality.

Responsibilities

• Maintain accounts receivable records and reconcile daily receipts.
• Manage petty cash controls and input into the accounting system with proper documentation.
• Process missionary support payments and staff/volunteer expense claims.
• Perform month-end closing of accounts and bank reconciliations.
• Support year-end external audit and prepare required schedules.
• Take on other duties as assigned by the Finance Manager.

Skills

Interpersonal communication

Organisational skills

Integrity & confidentiality

Education

Diploma in Accountancy or Finance

Tools

MYOB

QuickBooks

Xero

MS Excel

Job description

RoleSummary

TheFinance Executiveis responsible for maintaining accurate accounts receivable records, managing petty cash controls, processing missionary support payments and staff or volunteer expense claims in a timely manner, and keeping financial records well organised for easy retrieval.

1.Accountsreceivable

• Support in count all cash & cheques received in the presence of Finance Administrator or Finance staff.


• Tally and reconcile all collections at all Church Services against bank statements.


• Follow-up on returned cheques, if any.


• Summarise the daily receipts against bank statement into categories and input receipts into accounting system on a timely basis.


• Support in deposit cash and cheques at the bank, accompanied by the Facilities Officer, in the absence of Finance Administrator

2.Petty Cash

• Check and verify thatall petty cash claims are properly submittedin accordance with finance guidelinesand approved withintheauthorised approvallimits.


• Ensure correctness of input to DBS ideal on payment via PayNow or other fund transfer.


• Ensure all supporting documents are properly attached, and input into accounting system, and reconcile to bank statement on a timely basis.


• Ensure petty cash balances are properly reconciled.

3.Monthly Missionary Support Payments and Staff/Volunteer Expense Claims

• Prepare payment vouchers based on Missions listings verified by Manager in charge.


• Obtain approval from relevant Pastor in charge of Missionaries.


• Ensure all payment vouchers are properly submitted, supported by the required documents, and approved in accordance with finance guidelines and authorised approval limits.


• Ensure correctness of input to DBS ideal on payment via PayNow or other fund transfer.


• Ensure all expense claims are promptly and accurately input into the accounting system.


• Follow-up on any returned payment instruction.

4.Month-End Closing of Accounts

• Prepare monthly general journal entries for various funds.


• Perform bank reconciliation for receipts and complete all e-filing of bank reconciliation records within closing timeline.


• Prepare monthly incoming deposit received schedule.

5.Year-EndExternal Audit

• Support the preparation of audit schedules required by external auditors and respond to audit queries as necessary.

6.Other Duties Assigned by the Finance Manager

• Assist in obtaining fixed deposit rates and preparing bank letters for approval


• Perform any other duties assigned by the Finance Manager from time to time.

Requirements

• Diploma in Accountancy or Finance related discipline.


• Minimum 5 years of relevant experience in finance area.


• Experience in charity or church sector is advantageous.


• Proficient in Microsoft office applications esp. MS Excel.


• Experience with MYOB, Quickbooks, Xero or similar accounting systems.


• Good organisational skills with the ability to manage multiple priorities.


• High level of integrity, accuracy and confidentiality.


• Strong interpersonal and communication skills.