Finance and Admin Assistant

KELLY ORIENTAL AESTHETIC CLINIC PTE. LTD.; Singapore; On-site; SGD 33,000 - 42,000; Full time

Job summary

Kelly Oriental Aesthetic Clinic Pte. Ltd. in Singapore is seeking a Finance & Admin Assistant to support the day-to-day finance and administrative operations, focusing on accounts payable, payroll data, and general administration.

Responsibilities include processing supplier invoices, preparing payments, maintaining invoices and receipts, assisting monthly payroll, and supporting HR admin. The ideal candidate has at least 1 year of finance, accounting or admin experience, strong Excel skills,

Qualifications

• At least 1 year of finance, accounting or administrative work experience preferred.
• Experience in accounts payable and payroll support will be an advantage.
• Numerical sensitivity and accuracy in handling payment records.
• Good knowledge of Microsoft Excel.

Responsibilities

• Handle accounts payable including supplier invoices and payment requests.
• Prepare and follow up on supplier, service provider, and other payments.
• Organize and retain invoices, receipts, and payment records.
• Assist with monthly payroll processing (attendance, leave, commissions, deductions).
• Aggregate and verify payroll data before submission for processing.
• Assist with employee claims, reimbursements and petty cash records.
• Support bank payments preparation and payment reconciliation.
• Coordinate with suppliers and internal teams on invoices and payments.
• Maintain organized finance and administrative files and records.
• Assist with HR admin tasks and work passes as required.
• Provide general administrative support to HR and Finance.
• Perform other related duties as assigned.

Skills

Excel

Bilingual English/Chinese

Attention to detail

Independent worker

Tools

Microsoft Excel

Job description

财务与⾏政助理 |Finance & Admin Assistant

薪资：S$3000 - S$3800 视经验⽇定

⾏业：美容 / 医美 / 养⽣ / 零售服务业

职位简介

协助公司⽇常财务及⾏政⼯作，主要负责应付账款（AP）、薪资资料整理、付款处理及⼀般⾏政⽀持。

主要职责

• 处理应付账款（AP），包括供应商发票、付款申请及相关⽂件整理。
• 准备及跟进供应商、服务商及其他款项⽀付。
• 整理并保存发票、收据、付款记录及相关财务⽂件。
• 协助每⽉薪资处理，包括考勤、请假、佣⾦、奖励、扣款及其他薪资调整。
• 汇总及核对薪资资料，并协助按时提交处理。
• 处理员⼯报销、费⽤申请及零⽤⾦记录。
• 协助银⾏付款准备、转账记录及简单对账。
• 跟进供应商发票、未付款项及所需⽂件。
• 维护完整及有条理的财务与⾏政档案。
• 协助员⼯⽂件、⼯作准证及基本HR⾏政事务。
• 为HR及财务部⻔提供⽇常⾏政⽀持。
• 完成管理层安排的其他相关⼯作。

任职要求

• ⾄少 1年财务、会计或⾏政相关⼯作经验者优先。
• 有应付账款（AP）及薪资处理经验者优先。
• 对数字敏感，做事细⼼，能够准确处理付款及财务资料。
• 熟悉 Microsoft Excel。
• 做事有条理，能够按时完成每⽉固定⼯作。
• 能够独⽴⼯作，并具备良好的跟进能⼒。
• 具备良好的中英⽂沟通能⼒者优先。
• 有零售、美容、医美、养⽣、餐饮或服务⾏业经验者优先。
• 熟悉新加坡薪资、CPF及基本HR⾏政流程者优先。

Industry: Beauty / Aesthetic / Wellness /Retail Service

Job Summary

Support the company's day-to-day finance and administrative functions, with a primary focus on accounts payable (AP),payroll support, payment processing and general administration.

Key Responsibilities

• Handle Accounts Payable (AP)including supplier invoices, payment requests and supporting documents.
• Prepare and track payments to suppliers, vendors and service providers.
• Maintain proper records of invoices,receipts and payment transactions.
• Support monthly payroll preparation,including attendance, leave,commissions, incentives, deductions and payroll adjustments.
• Check and consolidate payroll information before submission for processing.
• Assist with employee claims,reimbursements and petty cash records.
• Support bank payment preparation,transaction records and payment reconciliation.
• Coordinate with suppliers and internal teams on invoices, outstanding payments and documentation.
• Maintain organised finance and administrative files and records.
• Assist with employee documentation, work pass administration and basic HR administrative matters when required.
• Provide general administrative and operational support to the HR and Finance functions.
• Perform other related administrative duties assigned by management.

Requirements

• At least 1 year of relevant Finance, Accounts or Administrative experience preferred.
• Experience in Accounts Payable and payroll support will be an advantage.
• Comfortable working with numbers, spreadsheets and detailed payment records.
• Good knowledge of Microsoft Excel.
• Careful, organised and accurate when handling financial information.
• Able to manage multiple tasks and meet monthly deadlines.
• Able to work independently with good follow-up.
• Good communication skills in English and Chinese preferred.
• Experience in retail, beauty, wellness, F&B or other service industries will be an advantage.
• Familiarity with Singapore payroll, CPF and basic HR administration is preferred.