Accounts and Administration Executive

SCANCEM MATERIALS (SINGAPORE) PTE LTD; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

SCANCEM MATERIALS (SINGAPORE) PTE LTD is seeking an experienced Accounts & Administration Executive to manage day-to-day accounting and administrative functions in Singapore. You will maintain financial records, handle AP/AR, assist with month-end closing and financial reporting, and support general office administration.

The role requires attention to detail, proficiency in Excel, and knowledge of GST, CPF and local statutory requirements. Previous experience with Xero or SAP is a plus.

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration or related discipline.
• 3–5 years of relevant accounting and administrative experience.
• Experience handling AP, AR, bank reconciliations and general accounting.
• Experience with accounting software such as Xero, QuickBooks, MYOB, SAP or similar.
• Good working knowledge of Microsoft Excel.
• Knowledge of Singapore GST, CPF and basic statutory requirements.
• Good command of written and spoken English.
• Ability to work independently and meet deadlines.

Responsibilities

• Handle day-to-day accounting transactions and maintain accurate accounting records.
• Manage AP and AR and process invoices, payments and receipts.
• Assist with monthly and year-end closing and management reporting.
• Assist in cash-flow monitoring and preparation of payment forecasts.
• Liaise with auditors, tax agents and company secretary as required.
• Provide payroll and HR administration support and maintain employee records.
• Support general office administration and procurement.

Skills

Accounting, Finance, Business Admin

AP/AR

Bank reconciliations

Excel

GST CPF knowledge

English proficiency

Education

Accounting/Finance/Business Admin degree or diploma

Tools

Xero

QuickBooks

MYOB

SAP or similar

Job description

Job Description – Accounts & Administration Executive

Job Title: Accounts & Administration Executive
Department: Finance & Administration
Reporting To: Finance Manager / Managing Director
Location: Singapore
Employment Type: Full-time

Job Summary

We are looking for a responsible and detail-oriented Accounts & Administration Executive to manage the company’s day-to-day accounting and administrative functions. The role will be responsible for maintaining accurate financial records, handling accounts payable and receivable, assisting with month-end closing and financial reporting, as well as managing general office administration.

Key Responsibilities

1. Accounting & Finance

• Handle day-to-day accounting transactions and maintain accurate accounting records.
• Manage accounts payable (AP) and accounts receivable (AR).
• Prepare invoices, credit notes, payment vouchers and receipts.
• Process supplier invoices and arrange payments.
• Monitor customer outstanding balances and follow up on overdue accounts.
• Perform bank, supplier and customer reconciliations.
• Maintain proper filing of accounting documents and supporting records.
• Assist with monthly and year-end closing of accounts.
• Prepare monthly management reports and financial schedules.
• Assist in cash-flow monitoring and preparation of payment forecasts.
• Maintain fixed asset and other accounting schedules where applicable.
• Liaise with auditors, tax agents, company secretary and other external parties when required.
• Assist in GST reporting and compliance.
• Ensure accounting records comply with company policies and applicable Singapore requirements.

2. Payroll & HR Administration

• Prepare monthly payroll and related payroll reports.
• Process CPF contributions and other statutory payments.
• Maintain employee records and leave records.
• Assist with employee onboarding and offboarding documentation.
• Prepare employment-related administrative documents where required.
• Liaise with relevant authorities on employment administration matters.

3. General Administration

• Manage day-to-day office administrative matters.
• Handle correspondence, documentation and filing.
• Maintain office supplies and coordinate purchases.
• Assist with procurement and supplier coordination.
• Arrange meetings, appointments and company administrative matters.
• Maintain proper records of contracts, insurance, licences and other company documents.
• Provide administrative support to management and other departments.

4. Banking & Cash Management

• Prepare bank payment instructions and online banking transactions.
• Monitor company bank balances and cash flow.
• Perform monthly bank reconciliations.
• Liaise with banks on routine banking matters.
• Assist management in monitoring foreign currency transactions where applicable.

5. Other Responsibilities

• Support management with ad-hoc financial and administrative assignments.
• Assist in preparing information required for tenders, quotations and business analysis.
• Work closely with sales, operations, purchasing and management to ensure smooth financial and administrative processes.
• Identify opportunities to improve accounting and administrative procedures.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or related discipline.
• 3–5 years of relevant accounting and administrative experience preferred.
• Experience in handling AP, AR, bank reconciliation and general accounting.
• Experience with accounting software such as Xero, QuickBooks, MYOB, SAP or similar.
• Good working knowledge of Microsoft Excel.
• Knowledge of Singapore GST, CPF and basic statutory requirements.
• Good command of written and spoken English.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Able to work independently and meet deadlines.
• Mature, responsible and trustworthy, particularly in handling confidential financial information.

Preferred Qualifications

The following would be an advantage:

• Experience in handling full sets of accounts.
• Experience with Singapore GST.
• Experience in payroll and CPF administration.
• Experience dealing with auditors and tax agents.
• Experience in a trading, manufacturing, construction or engineering-related company.
• Knowledge of import/export transactions, foreign currencies and inventory accounting.
• Strong Excel skills, including Pivot Tables, SUMIF/SUMIFS and VLOOKUP/XLOOKUP.

Key Performance Indicators (KPIs)

The successful candidate should be able to:

• Maintain accurate and up-to-date accounting records.
• Ensure supplier invoices and customer receipts are processed promptly.
• Minimise overdue customer accounts.
• Complete monthly reconciliations accurately and on time.
• Submit payroll, CPF and GST-related matters within required deadlines.
• Maintain proper documentation and filing.
• Provide timely and accurate financial information to management.
• Improve efficiency of accounting and administrative processes.