Finance & Admin Specialist — Invoicing, AR & Ops

Ailytics; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Ailytics, a startup building AI-enabled safety solutions, is seeking an Admin & Finance Executive to keep finances accurate and cash flowing. You will manage invoicing, quotes, expenses, and ensure timely payments while maintaining clean financial records.

You’ll handle day-to-day admin, coordinate meetings and travel, and support budgeting and financial reporting. The ideal candidate has bookkeeping or AR experience, meticulous attention to detail, urgency, and professional client

Qualifications

• Prior experience in bookkeeping, accounts receivable, or a similar finance/admin role.
• Meticulous, with a sharp eye for detail. Accuracy here is non-negotiable.
• A strong sense of urgency. You prioritise effectively and meet deadlines, especially for collections.
• Confident and professional when communicating with clients on payment matters.
• Familiarity with the construction industry, or experience in that space, would be a bonus.
• Proficiency with AI tools to streamline finance and admin workflows would be a real plus.

Responsibilities

• Manage the full invoicing cycle including invoices, quotes, purchase orders, and expense reports, and monitor them through to payment.
• Follow up on outstanding invoices to maintain timely collections.
• Develop and issue quotes and proposals to clients based on project requirements.
• Maintain accurate financial records using accounting software, including transactions, reconciliations, AP/AR, and budgeting support.
• Handle day-to-day office administration, including calls, emails, document prep, filing, data entry, and office supplies.
• Coordinate appointments, meetings, and travel arrangements for the team.

Skills

Bookkeeping

Accounts Receivable

Invoicing

Financial Reporting

Tools

Xero

Excel

Job description

Ailytics, a startup building AI-enabled safety solutions, is seeking an Admin & Finance Executive to keep finances accurate and cash flowing. You will manage invoicing, quotes, expenses, and ensure timely payments while maintaining clean financial records.

You’ll handle day-to-day admin, coordinate meetings and travel, and support budgeting and financial reporting. The ideal candidate has bookkeeping or AR experience, meticulous attention to detail, urgency, and professional client