Admin & Finance Executive

Ailytics; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Ailytics, a startup building AI-enabled safety solutions, is seeking an Admin & Finance Executive to keep finances accurate and cash flowing. You will manage invoicing, quotes, expenses, and ensure timely payments while maintaining clean financial records.

You’ll handle day-to-day admin, coordinate meetings and travel, and support budgeting and financial reporting. The ideal candidate has bookkeeping or AR experience, meticulous attention to detail, urgency, and professional client

Qualifications

• Prior experience in bookkeeping, accounts receivable, or a similar finance/admin role.
• Meticulous, with a sharp eye for detail. Accuracy here is non-negotiable.
• A strong sense of urgency. You prioritise effectively and meet deadlines, especially for collections.
• Confident and professional when communicating with clients on payment matters.
• Familiarity with the construction industry, or experience in that space, would be a bonus.
• Proficiency with AI tools to streamline finance and admin workflows would be a real plus.

Responsibilities

• Manage the full invoicing cycle including invoices, quotes, purchase orders, and expense reports, and monitor them through to payment.
• Follow up on outstanding invoices to maintain timely collections.
• Develop and issue quotes and proposals to clients based on project requirements.
• Maintain accurate financial records using accounting software, including transactions, reconciliations, AP/AR, and budgeting support.
• Handle day-to-day office administration, including calls, emails, document prep, filing, data entry, and office supplies.
• Coordinate appointments, meetings, and travel arrangements for the team.

Skills

Bookkeeping

Accounts Receivable

Invoicing

Financial Reporting

Tools

Xero

Excel

Job description

Here at Ailytics, we're building AI solutions to envision a safer world. By combining computer vision and predictive analytics, we enable organizations to proactively identify risks, optimize processes, and ultimately save lives. Our platforms are currently deployed all over the world, covering more than 500 million square meters!

We're looking for an Admin & Finance Executive to keep our finances running tight and our cash flowing. It's a role for someone who is meticulous by nature, moves with real urgency, and takes genuine satisfaction in a clean set of books and a settled accounts receivable list.

What You Will Be Doing

• Manage the full invoicing cycle including preparing accurate invoices, quotes, purchase orders, and expense reports, and monitoring them through to payment.
• Follow up on outstanding invoices diligently and professionally, applying effective collection strategies to keep overdue accounts to a minimum.
• Develop and issue quotes and proposals to clients based on project requirements, ensuring accuracy, completeness, and adherence to company pricing guidelines.
• Maintain accurate financial records using accounting software, covering recording transactions, reconciling accounts, monitoring accounts payable and receivable, and supporting budget planning and financial reporting.
• Handle day-to-day office administration, including phone and email correspondence, document preparation, filing, data entry, and maintaining office supplies. There won't be a heavy admin load, but we need someone reliable to manage it.
• Coordinate appointments, meetings, and travel arrangements for the team as needed.

Our Ideal Requirements

• Prior experience in bookkeeping, accounts receivable, or a similar finance/admin role.
• Meticulous, with a sharp eye for detail. Accuracy here is non-negotiable, small errors in invoicing and bookkeeping create significant problems downstream.
• A strong sense of urgency. You prioritise effectively, act quickly, and stay ahead of deadlines, particularly when it comes to collections.
• Confident and professional when communicating with clients on payment matters.
• Familiarity with the construction industry, or experience working with people in that space, would be a big bonus.
• Proficiency with AI tools to streamline and optimise finance and admin workflows would be a real plus. We value people who look for smarter ways to work.

Why Work At Ailytics?

• This is an opportunity to create lasting impact and explore the intersection of AI and safety.
• We're a start-up that's still in its early stages. If you're looking for an environment where you can really make an impact, this is it.
• We value strong standards, high transparency, and low egos. Let us know if this sounds like you.

Let's envision a safer world t o g e t h e r .

We're a team of builders, engineers, and scientists working at the intersection of AI and real-world industries.

At Ailytics, you'll be joining a team of 11+ nationalities, and you'll be making an impact that'll actually show up on the ground.