Finance & Admin Executive (West Region / 5 Days) - LL

WECRUIT PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

WECRUIT PTE. LTD. seeks a Finance and Admin Executive to support daily accounting functions and office operations. The role requires a solid accounting foundation, clear communication, and a hands-on approach to administration.

Key duties include AR/AP processing, financial reporting, month-end close, GST tax compliance, audit support, and contributing to finance initiatives. Office tasks cover front desk, facility, vendor liaison, HR admin, and employee engagement.

Qualifications

• Solid foundation in basic accounting.
• Clear communication skills and hands-on approach to admin tasks.

Responsibilities

• AR: manage receipts, age analysis, follow up on payments to support cash flow.
• AP: process invoices and payments, resolve PO/billing discrepancies with vendors and internal teams.
• Financial reporting: assist in daily sales reports.
• Month-end closing: post monthly journal entries, balance sheets, bank reconciliations.
• Tax compliance: prepare GST returns and ensure timely filings.
• Audit support: assist with internal and external audits; prepare schedules.
• Strategic support: contribute to finance-related initiatives for growth.
• Front desk & reception: handle inquiries and mail deliveries.
• Facility management: maintain clean, organized office, manage supplies and pantry.
• Vendor liaison: coordinate with service providers and building management.
• HR administration: assist onboarding tasks and workstation allocation.
• Employee engagement: help organize office events and welfare initiatives.

Skills

Basic accounting

Clear communication

Office administration

Accounts receivable

Accounts payable

Job description

We are looking for a Finance and Admin Executive to support our daily accounting functions and ensure the smooth running of our office operations. This dual-function role requires a professional with a solid foundation in basic accounting, clear communication skills, and a hands‑on approach to managing general office administration.

Key Responsibilities

Finance & Accounting

• Accounts Receivable (AR): Manage AR processes, including receipt processing, conducting regular age analysis, and following up on outstanding payments to support healthy cash flow.

• Accounts Payable (AP): Handle AP functions, such as processing invoices and payments, and resolving any purchase order or billing discrepancies directly with vendors and internal teams.

• Financial Reporting: Assist in the preparation of daily sales reports.

• Month-End Closing: Prepare and post accurate monthly journal entries (e.g., prepayments, accruals, depreciation), as well as prepare monthly balance sheet schedules and bank reconciliations.

• Tax Compliance: Prepare GST returns and ensure timely tax filings in full compliance with local regulatory requirements.

• Audit Support: Assist with internal and external audit queries, compiling all necessary schedules and documentation for auditors.

• Strategic Support: Contribute to ongoing finance‑related initiatives designed to support overall business growth.

Office Administration

• Front Desk & Reception: Serve as the primary point of contact for office inquiries, manage visitor reception, and handle mail sorting and incoming deliveries.

• Facility Management: Maintain a clean, organized, and professional office environment. Manage the inventory for office supplies and pantry stock, and oversee office equipment maintenance.
• Vendor & Building Liaison: Liaise effectively with non‑trade vendors, service providers, and building management.
• HR Administration: Assist with administrative tasks for employee onboarding, such as issuing access passes and allocating workstations.

• Employee Engagement: Assist in organizing office events, team‑building activities, and employee welfare initiatives.

• Ad‑Hoc Duties: Perform other operational and administrative duties as required by management.

Wecruit Pte Ltd

EA License No: 20C0270