Finance & Admin Executive - West - WCDT

WECRUIT PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Benefits offered by this job

Job summary

WECRUIT PTE. LTD. is seeking a Finance & Admin Executive to support day-to-day accounting, financial reporting, and office administration.

The role requires meticulous attention to detail, strong communication, and proactive organization to keep finance smooth. You will manage receivables and payables, post journals, prepare GST returns, assist audits, and help with onboarding, office supplies, and vendor coordination.

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
• 1–2 years of relevant experience in accounting and general office administration. Entry-level candidates welcome.
• Proficient in accounting software and Microsoft Excel.
• Basic knowledge of local accounting standards and GST filing requirements.

Responsibilities

• Manage daily Accounts Receivable activities, including receipt processing and follow up on outstanding payments.
• Monitor outstanding balances and follow up to support cash flow management.
• Handle Accounts Payable activities, including invoice and payment processing.
• Liaise with vendors and internal teams to resolve invoice, PO, and billing discrepancies.
• Assist in preparing daily sales reports and other finance-related reports.
• Prepare and post accurate monthly journal entries, including prepayments, accruals, and depreciation.
• Prepare monthly balance sheet schedules and perform bank reconciliations.
• Prepare and submit GST returns and ensure timely compliance with tax regulations.
• Assist with internal and external audits by preparing supporting documents and schedules.
• Support finance-related projects and initiatives to improve business operations and growth.

Skills

Attention to detail

Communication skills

Multitasking

Independent worker

Education

Diploma or Degree in Accounting, Finance, Business Administration, or related field

Tools

Accounting software

Microsoft Excel

Job description

Finance & Admin Executive

The Finance & Admin Executive is responsible for supporting the company’s day-to-day accounting operations, financial reporting, and general office administration. The role requires strong attention to detail, good communication skills, and a proactive, well-organized approach to managing finance and administrative matters.

Key Responsibilities

Finance & Accounting

• Manage daily Accounts Receivable activities, including receipt processing and following up on outstanding payments.

• Monitor outstanding balances and conduct regular follow-ups to support effective cash flow management.

• Handle Accounts Payable activities, including invoice and payment processing.

• Liaise with vendors and internal teams to resolve invoice, purchase order, and billing discrepancies.

• Assist in preparing daily sales reports and other finance-related reports.

• Prepare and post accurate monthly journal entries, including prepayments, accruals, and depreciation.

• Prepare monthly balance sheet schedules and perform bank reconciliations.

• Prepare and submit GST returns and ensure timely compliance with applicable tax regulations.

• Assist with internal and external audits by preparing supporting documents and schedules as required.

• Support finance-related projects and initiatives to improve business operations and growth.

Administration & Office Operations

• Serve as the main point of contact for general office enquiries, visitors, incoming mail, and deliveries.

• Manage office supplies, pantry inventory, and office equipment maintenance.

• Support employee onboarding activities, including access passes, workstation arrangements, and other administrative requirements.

• Maintain a clean, organized, and professional office environment.

• Liaise with non-trade vendors, service providers, and building management on office-related matters.

• Coordinate office events, staff activities, and team-building initiatives.

• Perform other ad-hoc administrative and operational duties as assigned.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or a related field.

• 1–2 years of relevant experience in accounting and general office administration. Entry-level candidates and junior executives with a strong willingness to learn are welcome to apply.

• Proficient in accounting software and Microsoft Excel.

• Basic knowledge of local accounting standards and GST filing requirements.

Competencies

• Strong attention to detail with good numerical accuracy and organizational skills.

• Good verbal and written communication skills with a positive attitude and willingness to learn.

• Proactive and solution-oriented approach to handling administrative matters and resolving day-to-day workplace issues independently.

• Able to multitask, manage competing priorities, and meet deadlines effectively.

• Responsible, well-organized, and able to work independently as well as collaboratively with the team.