Finance & Admin Executive (Flavour & Fragrance) - [LL]

WECRUIT PTE. LTD.; Singapore; Hybrid; SGD 33,000 - 47,000; Full time

Job summary

WECRUIT PTE. LTD. in Singapore seeks a resourceful Finance and Admin Executive for a hybrid role (about 60% accounting, 40% office administration).

You will manage AR/AP, assist in financial reporting and GL, and handle GST compliance while also coordinating front desk operations and office administration. The ideal candidate has 1–2 years in accounting and general admin, with clear communication and a hands-on approach to keep operations running smoothly.

Qualifications

• 1 to 2 years of accounting and general office administration experience.
• Entry-level candidates or junior executives welcomed to apply.

Responsibilities

• Manage accounts receivable processes including receipts and age analysis for cash flow support.
• Handle accounts payable functions including invoice and payment processing; resolve discrepancies with vendors.
• Assist monthly journal entries and daily sales reporting; post prepayments, accruals and depreciation as needed.
• Prepare monthly balance sheet schedules, bank reconciliations and GST returns; ensure timely filings.
• Assist with audits and ad-hoc finance projects to support business growth.
• Serve as front desk and office coordinator; manage visitor reception, mail, deliveries and general admin duties.

Skills

Accounting basics

AR processes

AP processes

GST reporting

Communication

Office administration

Tools

Accounting software

Job description

Job Overview

Established flavour and fragrance company located in the West region, seeking a resourceful and proactive Finance and Admin Executive. This is a hybrid role (comprising approximately 60% Accounting and 40% Office Administration) that handles day-to-day accounting functions, financial reporting support, and essential administrative coordination. The ideal candidate brings basic accounting professionalism, clear communication skills, and a hands‑on approach to ensuring smooth general office operations.

Key Responsibilities

Accounting & Financial Support (60%)

• Accounts Receivable (AR): Manage AR processes, including receipt processing, conducting regular follow‑ups with customers on outstanding payments, and performing age analysis to support cash flow management.

• Accounts Payable (AP): Handle AP functions such as invoice and payment processing. Resolve invoice, purchase order, or billing discrepancies directly with vendors and internal teams.

• Reporting & General Ledger: Assist in the preparation of daily Sales reports. Prepare and post accurate monthly journal entries (e.g., prepayments, accruals, depreciation).

• Reconciliations & Compliance: Prepare monthly balance sheet schedules and bank reconciliations. Prepare GST returns and ensure timely tax filings in strict compliance with local regulations.

• Audit & Ad‑Hoc Finance: Assist with internal and external audit queries, compile required schedules for auditors, and actively contribute to finance‑related initiatives to support business growth.

Office Administration & Coordination (40%)

• Front Desk & Office Management: Serve as the primary point of contact for office inquiries, visitor reception, mail sorting, and deliveries. Ensure a clean, organized, and professional office environment.

• Facilities & Inventory: Manage office supply inventory, monitor pantry stock, and oversee basic office equipment maintenance. Liaise closely with non‑trade vendors, service providers, and building management.

• HR Support & Employee Engagement: Assist with employee onboarding administrative tasks (such as issuing access passes and workstation allocation). Organize internal office events and team‑building activities.

• General Support: Perform any other ad‑hoc operational and administrative duties as required by management.

Requirements & Qualifications

• Experience: 1 to 2 years of relevant working experience in accounting and general office administration. Entry‑level candidates or junior executives looking to grow their careers in a corporate environment are highly welcomed to apply.

• Core Competencies: Solid understanding of basic accounting principles (AR, AP, GL, and GST reporting) and standard office administrative procedures.

• Soft Skills: Clear verbal and written communication skills, resourcefulness, and a proactive, organized approach to multitasking across both finance and admin duties.

Working Hours & Location

• Work Schedule: Monday – Friday (8:30 AM – 5:30 PM)

• Location: West Region

• Company Industry: Flavour and Fragrance

• Employment Type: Full‑time

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.