Family Office Personal Assistant

Imagine Capital Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A Singapore-based family office is seeking a proactive Personal Assistant to manage personal, family, and administrative tasks. The ideal candidate is organized, discreet, and comfortable working in a high-standard environment. Responsibilities include managing calendars, coordinating household logistics, and providing personal support. This full-time position offers a stable, respectful working culture built on trust and discretion.

Qualifications

• Prior experience supporting a private individual, family, or senior executive in a blended personal-administrative role.
• Able to manage both private and office-related tasks with professionalism and discretion.

Responsibilities

• Manage calendars, appointments, reminders, and scheduling across personal and professional domains.
• Coordinate household logistics, errands, service providers, and property-related matters.
• Arrange & manage travel itineraries, including contingency planning.
• Provide day-to-day personal support, including family-related coordination and follow-ups.
• Assist with the planning and follow-through of personal engagements, meetings, and small-scale events.
• Handle office-based administrative tasks such as documentation, filing, expense tracking, and communications.

Skills

Highly-organised

Discreet

Adaptable

Digitally fluent

Strong attention to detail

Good interpersonal skills

Job description

Overview

A Singapore-based family office is seeking a resourceful, discreet, and proactive Personal Assistant to support one of the principals. The role focuses on personal, family, travel, and lifestyle matters, while also involving administrative support within the family office.

The ideal candidate will be organised, trustworthy, and comfortable working in a private, high-standard environment as part of a small, collaborative team.

Key Responsibilities

• Manage calendars, appointments, reminders, and scheduling across personal and professional domains
• Coordinate household logistics, errands, service providers, and property-related matters
• Arrange & manage travel itineraries, including contingency planning
• Provide day-to-day personal support, including family-related coordination and follow-ups
• Assist with the planning and follow-through of personal engagements, meetings, and small-scale events
• Handle office-based administrative tasks such as documentation, filing, expense tracking, communications with third parties, and reporting

Key Skills and Attributes

• Highly-organised, discreet, and adaptable with initiative and strong follow-through
• Able to manage both private and office-related tasks with professionalism and discretion
• Digitally fluent – able to use calendar systems, messaging tools, travel apps, and task management platforms with confidence
• Strong attention to detail and follow-through, especially when juggling multiple responsibilities
• Good interpersonal skills and professional communication style; respectful of boundaries and confidentiality
• Prior experience supporting a private individual, family, or senior executive in a blended personal-administrative role

This is a full-time, Singapore-based position within a well-established and professional family office. The working culture is stable, respectful, and built on discretion, trust, and reliability.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don\'t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad.