Factory Manager Personal Assistant

Private Advertiser; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Private Advertiser seeks a detail-oriented operations assistant to support the factory manager in daily tasks, scheduling, and cross‑department coordination in Singapore.

You will manage documentation, track production schedules, assist with HR admin for factory staff, and proactively flag issues before they impact operations. The role requires bilingual English and Chinese abilities and proficiency in Excel and Word.

Qualifications

• Must be organised with strong attention to detail.
• Proficiency in both English and Chinese (written and spoken).
• Comfortable working in a factory/F&B manufacturing setting.
• Proficient in Microsoft Excel and Word.
• Proactive in flagging issues and resolving them without prompting.
• Experience in F&B, logistics, or manufacturing admin is a plus.

Responsibilities

• Support the Factory Manager in day-to-day operations and scheduling.
• Coordinate with suppliers, logistics, and internal departments.
• Handle documentation — delivery orders, purchase records, compliance paperwork.
• Track production schedules and flag issues before they become problems.
• Manage correspondence and follow up on outstanding tasks.
• Assist with basic HR admin for factory staff (attendance, leave records).
• Any other operational support as needed.

Skills

Organised

Bilingual EN/CH

Factory/F&B environment

Excel

Word

Proactive

Tools

Excel

Word

Job description

• Support the Factory Manager in day-to-day operations and scheduling
• Coordinate with suppliers, logistics, and internal departments
• Handle documentation — delivery orders, purchase records, compliance paperwork
• Track production schedules and flag issues before they become problems
• Manage correspondence and follow up on outstanding tasks
• Assist with basic HR admin for factory staff (attendance, leave records)
• Any other operational support as needed

What we're looking for:

• Organised and detail-oriented — nothing slips through the cracks
• Bilingual, proficient in both English and Chinese (written and spoken)
• Comfortable working in a factory/F&B manufacturing environment
• Proficient in Microsoft Excel and Word
• Proactive — you flag problems early and solve things without being told twice
• Prior experience in F&B, logistics, or manufacturing admin is a plus