Production Executive cum Admin

FRESHENING INDUSTRIES PTE. LTD.; Singapore; On-site; SGD 35,712 - 58,032; Full time

Job summary

Freshening Industries PTE. LTD. is seeking an Administrative Assistant to support the Production Manager and production team.

Responsibilities include daily filing, scanning, and admin duties, plus coordinating with the supervisor on planning and scheduling. The role requires Mandarin fluency to communicate with operators and familiarity with basic production workflows. You will update production quantities in the system, oversee stock levels for finished goods, and assist in ISO audits and

Qualifications

• Administrative experience is required.
• Proficiency with Microsoft Dynamics 365 Business Central is a plus.
• Strong skills in Word, Excel, PowerPoint and Outlook.
• Well organized with high attention to detail and accuracy.
• Good communication abilities.
• Fluent in Mandarin for operator interactions.
• Basic understanding of machine operations and production workflow.
• Ability to adapt to changing conditions quickly.

Responsibilities

• Assist Production Manager at all times.
• Handle daily filing, photocopying, scanning and admin tasks.
• Collaborate with production supervisor on planning and scheduling.
• Update production completed quantities into the system.
• Assist in planning machine maintenance and preventive maintenance.
• Ensure production floor cleanliness and tidiness with supervisor.
• Coordinate with other departments on sales orders and ETA of finished goods.
• Maintain adequate finished goods stock; avoid stockouts.
• Assist in managing raw material inventory and raise supplier purchase orders.
• Order machine spare parts.
• Supervise and assist the production team, including training.
• Assist in ISO audits and maintain documentation.
• Maintain a complete and current records database.
• Handle other responsibilities as needed by the company.

Skills

Administrative experience

Microsoft Dynamics 365 Business Center

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Attention to detail

Communication skills

Mandarin fluency

Understanding machine operations

Adaptability to change

Tools

Microsoft Dynamics 365 Business Central

Job description

1. 1)Assist Production Manager at all times.
2. 2) Responsible for daily filing, photocopy, scanning of documents and administrative task.
3. 3) Work with production supervisor for production planning and scheduling.
4. 4) Update production completed quantity into the system.
5. 5) Assist in planning machine maintenance and preventive maintenance schedule.
6. 6) Work with production supervisor to ensure the cleanliness and tidiness of production floor.
7. 7) Work cohesively with other departments on sales orders and advise ETA of finished products.
8. 8) Ensure sufficient stock for finished product and no out of stock issue.
9. 9) Assist in managing and replenishment of raw material inventory and raising purchase order to supplier.
10. 10) Ordering of machine spare parts.
11. 11) Assist in supervise and manage production team (training, personal issues, etc.).
12. 12) Assist in ISO audits and documentation preparation.
13. 13) Maintaining a database, ensuring that records are complete and current.
14. 14) Any other area of responsibilities that the company deems necessary.

Competency requirements

1. 1) Administrative experience.
2. 2) Microsoft Dynamics 365 Business Central proficiency will be an added advantage.
3. 3) Proficient in using Microsoft software, including Word, Excel, PowerPoint, and Outlook, as well as other Microsoft applications.
4. 4) Well organized, attention to detail and accuracy.
5. 5) Communication skills.
6. 6) Fluent in mandarin to speak with operators.
7. 7)Able to understand basic fundamentals of machine operations and production workflow.
8. 8)Able to adapt to changes quickly.