Facilities Coordinator

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 33,480 - 53,568; Full time

Job summary

Jones Lang LaSalle Incorporated in Singapore is seeking a proactive Facilities Coordinator to manage day-to-day operations of our site. You will coordinate maintenance, respond to inquiries, and ensure services run smoothly to support building occupants.

This role requires meticulous record keeping, vendor liaison, and ability to track budgets and invoices. You’ll prepare agendas for site meetings, maintain asset logs, and help ensure compliance with safety certifications and regulatory

Qualifications

• Process maintenance requests and create work orders with accurate specifications and priority levels.
• Track work orders from initiation to completion and follow up to ensure timely resolution.
• Coordinate scheduling between technicians, contractors, and building occupants.
• Obtain competitive quotes for repair and maintenance projects.
• Maintain contractor databases and ensure current documentation including insurance certificates, licenses, and safety certifications.
• Maintain asset and equipment tracking systems with maintenance histories.
• Organize building files including floor plans, equipment manuals, and maintenance logs.
• Respond to emails, phone calls, and in-person requests.
• Notify clients of scheduled maintenance and coordinate communication between clients.
• Prepare agendas, take minutes, and track action items.
• Process invoices and match to work orders and purchase orders.
• Track budgets, monitor expenditures, and consolidate monthly expenses.
• Maintain expenditure records and prepare documentation for budget reviews.

Responsibilities

• Process maintenance requests and create work orders with accurate specifications and priority levels.
• Track work orders from initiation to completion and follow up to ensure timely resolution.
• Coordinate scheduling between technicians, contractors, and building occupants.
• Obtain competitive quotes for repair and maintenance projects.
• Maintain contractor databases and ensure current documentation including insurance certificates, licenses, and safety certifications.
• Maintain asset and equipment tracking systems with maintenance histories.
• Organize building files including floor plans, equipment manuals, and maintenance logs.
• Respond to emails, phone calls, and in-person requests.
• Notify clients of scheduled maintenance and coordinate communication between clients.
• Prepare agendas, take minutes, and track action items.
• Process invoices and match to work orders and purchase orders.
• Track budgets, monitor expenditures, and consolidate monthly expenses.
• Maintain expenditure records and prepare documentation for budget reviews.

Skills

Vendor management

Scheduling

Documentation

Communication

Budget tracking

Job description

## Facilities CoordinatorApplyremote type: On-sitelocations: Singaporetime type: Full timeposted on: Posted Todayjob requisition id: REQ524157**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Work Order & Request Management:• Process maintenance requests and create work orders with accurate specifications and priority levels.• Track work orders from initiation to completion and follow up to ensure timely resolution.• Coordinate scheduling between technicians, contractors, and building occupants. Vendor & Contractor Management:• Schedule preventive and corrective maintenance with approved vendors.• Obtain competitive quotes for repair and maintenance projects.• Process contractor access requests, including security clearances and permits.• Maintain contractor databases and ensure current documentation including insurance certificates, licenses, and safety certifications. Documentation & Records Management:• Maintain asset and equipment tracking systems with maintenance histories.• Organize building files including floor plans, equipment manuals, and maintenance logs.• Manage inspection reports, compliance records, and service contracts to meet audit and regulatory standards. Communications & Stakeholder Relations:• Serve as primary contact for facility-related inquiries from vendors, and client.• Respond to emails, phone calls, and in-person requests.• Notify clients of scheduled maintenance and coordinate communication between clients. Meeting Support:• Schedule meetings, site inspections, and walkthroughs.• Prepare agendas, take minutes, and track action items. Financial Administration:• Process invoices and match to work orders and purchase orders.• Track budgets, monitor expenditures, and consolidate monthly expenses.• Maintain expenditure records and prepare documentation for budget reviews. **Location:**On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!