Property Management Admin Coordinator

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

JLL Singapore is seeking a diligent Administrative Assistant to support the Centre Manager and Management Office with daily administrative duties, including handling incoming and outgoing mail and emails, maintaining filing systems, updating fixed asset records and drawing schedules, and keeping contact lists current, to ensure accurate information flows and efficient operations.

You will manage security access and season parking registers, operate the security and carpark systems, prepare

Qualifications

• Tertiary qualification with 3–5 years of experience in property management or related admin roles.
• Independent with integrity, proactive and resourceful.
• Strong organization, problem solving and written/verbal communication skills.
• Ability to work under pressure and coordinate with multiple stakeholders.

Responsibilities

• Maintain record of incoming/outgoing mails and emails.
• Keep Key Register and Security/Carpark registers updated.
• Set up and maintain filing system and asset records.
• Maintain contact information for tenants, vendors, staff and others.
• Administer access cards, registers and the related systems.
• Support scheduling, meetings and events for the Management Office.
• Provide IT system support within the management office.
• Generate and update reports from the OMS Online Portal and coordinate data.
• Assist with inventory and procurement related to office supplies.

Skills

Administrative support

Record keeping

Communication skills

Team player

Education

Tertiary qualification

Tools

OMS Online Portal

Security Access System

Carpark management system

MS Office suite

Job description

JLL Singapore is seeking a diligent Administrative Assistant to support the Centre Manager and Management Office with daily administrative duties, including handling incoming and outgoing mail and emails, maintaining filing systems, updating fixed asset records and drawing schedules, and keeping contact lists current, to ensure accurate information flows and efficient operations.

You will manage security access and season parking registers, operate the security and carpark systems, prepare