Facilities Operations Specialist

D-TEAM ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Benefits offered by this job

Diverse projects

Mentorship

Career growth

Job summary

D-TEAM ENGINEERING PTE. LTD. seeks a Facility Executive to ensure smooth facility operations, handling documentation, coordinating with vendors and clients, and supporting daily tasks for the Facility Manager.

Role blends admin precision with on‑ground involvement; strong organizational skills and stakeholder communication are essential to drive audit readiness and project timelines.

Qualifications

• Diploma or higher in Facilities Management or equivalent.
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Responsibilities

• Handle facility-related paperwork, documentation, and reporting to ensure compliance and audit readiness.
• Track schedules, maintenance activities, and project timelines; follow up with vendors, contractors, and clients to ensure timely completion of tasks.
• Prepare meeting agendas, take minutes, and provide prompt updates to the Facility Manager and relevant stakeholders.
• Support the Facility Manager in supervising outsourced contractors and service providers, including monitoring performance and coordinating corrective actions.
• Assist in planning and implementing preventive maintenance schedules, facility upgrades, and improvement projects.
• Conduct site walkthroughs and inspections when required, reporting findings and ensuring issues are addressed promptly.
• Collaborate with cross-functional teams to align facility support with organizational needs.
• Maintain accurate records of incidents, maintenance activities, and vendor communications.
• Participate in emergency response planning, drills, and compliance audits as needed.

Skills

Organizational skills

Documentation skills

Communication skills

Multitasking

Ground operations

Interpersonal skills

Attention to detail

Reliability

Team player

Collaborative mindset

Education

Diploma in Facilities Management

FM certification

Job description

CompanyOverview:

For over 10 years, we’ve been shaping Singapore’s construction landscape with one mission: building a greener, smarter tomorrow. As ACMV specialists, we design energy‑efficient systems that cut carbon footprints and make spaces cleaner, healthier, and future‑ready. Our team is curious, passionate, and driven to push boundaries—every project is a chance to leave a lasting impact.

Why You’llLove It Here

📈Career Growth: Clear pathways to senior roles

🤝Team Spirit: Work with mentors who care about your success

🌍Impact: Be part of projects that shape communities

🎉Culture: Positive, collaborative, and future‑focused

What We Offer

• Opportunities to work on diverse projects across multiple facilities.
• Mentorship and guidance from experienced professionals.
• A supportive environment that fosters innovation, collaboration, and career growth.

Role Overview

The Facility Executive plays a key role in ensuring smooth facility operations by managing documentation, coordinating with vendors and clients, and supporting the Facility Manager in daily responsibilities. This role combines administrative precision with on‑ground involvement, requiring strong organizational skills, attention to detail, and the ability to communicate effectively across stakeholders.

Responsibilities:

• Handle facility‑related paperwork, documentation, and reporting to ensure compliance and audit readiness.
• Track schedules, maintenance activities, and project timelines; follow up with vendors, contractors, and clients to ensure timely completion of tasks.
• Prepare meeting agendas, take minutes, and provide prompt updates to the Facility Manager and relevant stakeholders.
• Support the Facility Manager in supervising outsourced contractors and service providers, including monitoring performance and coordinating corrective actions.
• Assist in planning and implementing preventive maintenance schedules, facility upgrades, and improvement projects.
• Conduct site walkthroughs and inspections when required, reporting findings and ensuring issues are addressed promptly.
• Collaborate with cross‑functional teams (e.g., Operations, EHS, Quality Assurance) to align facility support with organizational needs.
• Maintain accurate records of incidents, maintenance activities, and vendor communications.
• Participate in emergency response planning, drills, and compliance audits as needed.

Requirements

• Diploma or higher in Facilities Management or equivalent.

• FM certification required.

• Fresh graduates are welcome to apply

  Strong organizational and documentation skills, with the ability to prepare audit‑ready records.

• Good communication and interpersonal skills to liaise effectively with vendors, clients, and internal teams.

• Ability to multitask and manage priorities in a dynamic environment.

• Hands‑on approach with readiness to support ground operations when required.

• Proactive, detail‑oriented, and reliable.

• Team player with a collaborative mindset.

• Comfortable balancing administrative responsibilities with occasional operational duties.