Facilities & Operations Lead

Children's Cancer Foundation; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Children's Cancer Foundation is seeking a proactive Facilities & Admin Coordinator to maintain our facilities, manage enquiries, and support essential internal services. You will handle upkeep, licenses, vendor coordination, PDPA records, onboarding, and asset management within a collaborative team environment.

The role emphasizes multi-tasking, meticulous documentation, and a customer-focused approach to keep our operations smooth and compliant while supporting our mission for children and

Qualifications

• Diploma in Business Administration, Facilities Management, Operations Management or related discipline.
• 3–5 years of relevant working experience.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong organisational and administrative skills.
• Able to manage routine facilities coordination and internal service requests.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and priorities effectively.
• Detail-oriented with good follow-through.
• Able to work independently and collaboratively within a team.
• Problem-solving mind set.
• Keen to learn and possess positive attitude.

Responsibilities

• Maintain facilities checks, update maintenance logs and coordinates repairs with vendors, contractors and staff.
• Plan and schedule facilities servicing and licensing matters (AC, pest control, CCTV health checks, safety inspections).
• Manage facilities contracts, renewals and related budget inputs for annual planning.
• Support office relocation or lease renewal activities with site assessments and documentation.
• Assist in PDPA records management, onboarding, access cards and incident coordination.
• Coordinate staff onboarding/offboarding, assets, supplies and common office equipment support.
• Support Business Continuity Plan updates and related documentation with HR.
• Assist with asset lifecycle management, tagging, tracking and disposal.

Skills

Communication

Multitasking

Teamwork

Education

Diploma in Business Administration, Facilities Management, Operations Management or related discipline

Tools

Microsoft Office

Job description

Children's Cancer Foundation is seeking a proactive Facilities & Admin Coordinator to maintain our facilities, manage enquiries, and support essential internal services. You will handle upkeep, licenses, vendor coordination, PDPA records, onboarding, and asset management within a collaborative team environment.

The role emphasizes multi-tasking, meticulous documentation, and a customer-focused approach to keep our operations smooth and compliant while supporting our mission for children and