Executive (Facilities Management / Procurement)

NEW HOPE COMMUNITY SERVICES LIMITED; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

NEW HOPE COMMUNITY SERVICES LIMITED is seeking a capable professional to oversee inventory, asset management, facility maintenance, and ESG initiatives across multiple sites in Singapore. You will manage fixed asset registers, support procurement, and coordinate logistics while ensuring safety and regulatory compliance.

The role requires a diploma/degree in a relevant field and at least 2 years of related experience, with exposure to ESG practices considered a plus.

Qualifications

• Minimum Diploma/Degree in relevant disciplines.
• At least 2 years of experience in a similar capacity or related industry.
• Experience with ESG initiatives is a plus.

Responsibilities

• Inventory & Asset Management: conduct annual fixed asset counts.
• Maintain fixed asset records in the Fixed Asset Register with tagging/documentation.
• Review and update SOPs related to asset management.
• Support cost-saving initiatives in asset preservation.
• Facility Maintenance & Safety: maintain hygiene standards and record-keeping across all sites.
• Oversee maintenance of building equipment, lifts, and servicing.
• Manage security measures, including CCTV systems and premises safety.
• Implement and monitor Safety Management Measures (SMM).
• Logistics & Operational Support: coordinate transportation for donation collections/deliveries.
• Procurement Support: assist procurement with evaluation matrices.
• AV Support: provide AV support for internal events.
• ESG Initiatives: support ESG task force and align initiatives with goals/regulations.
• Monitor ESG performance, risks, and progress to leadership.
• Engage stakeholders to enhance sustainability awareness.
• Other duties as assigned.

Education

Diploma/Degree in relevant disciplines

Job description

1. Key Responsibilities

• Inventory & Asset Management
  • Conduct annual fixed asset counts to ensure minimal discrepancies.
  • Maintain accurate records of internal inventory and fixed assets in the Fixed Asset Register, ensuring proper tagging and documentation.
  • Review and update Standard Operating Procedures (SOPs) related to asset management.
  • Support cost-saving initiatives in asset preservation.
• Facility Maintenance & Safety
  • Maintain high hygiene standards and proper record-keeping across all sites.
  • Oversee maintenance of building equipment, lifts, and ensure timely servicing.
  • Manage security measures, including CCTV systems and premises safety.
  • Implement and monitor Safety Management Measures (SMM)
• Service & Maintenance Contracts
  • Conduct annual evaluations and reviews of service / maintenance vendors.
  • Track and manage contract renewals to ensure timely servicing of New Hope CS sites.
• Logistics & Operational Support
  • Coordinate transportation for donation collections and deliveries if necessary.
  • Ensure timely renewal of scheduled maintenance services.
• Supplier & Vendor Management
  • Maintain and update a list of approved vendors.
  • Conduct annual vendor evaluations for quality assurance.
• Procurement Support
  • Assist Finance in the procurement approval process by preparing evaluation matrices for quotations, projects, and ITQs.
  • Work with the Finance Director / Manager to streamline procurement processes.
• AV Support
  • Provide AV support for internal events.
• ESG (Environmental, Sustainability, & Governance) Initiatives
  • Support the ESG task force in developing and executing sustainability programs.
  • Assist in aligning ESG initiatives with corporate goals, regulations, and industry standards.
  • Monitor and report ESG program performance, risks, and progress to leadership.
  • Engage stakeholders to enhance awareness and collaboration on sustainability efforts.
  • Ensure compliance with ESG regulations, risk management, and best practices.
• Others
  • Any other related duties in New Hope CSL as assigned by the Reporting Officer.

2. Accountability

Reports to Senior Executive / Deputy Director, Organisation Development

3. Education and Experience

• Minimum Diploma/Degree in relevant disciplines.
• At least 2 years of experience in a similar capacity or related industry (Preferred but not required)

The intent of this job description is to provide a representative summary of the major duties and responsibilities of the position. You may be required to perform job-related tasks other than those specifically presented in this description. This job description does not constitute a contract of employment